Archive for the ‘Agendas’ Category

Agenda, 10 March 2014 (6:30 pm at Settlement Music)

Saturday, March 1st, 2014

SWQV Community Garden Meeting

** 6:30 to 7:00pm **: Dues paying, signing of garden agreements, signup for watering duty. Dues for 2014 will be $50 per plot, please bring check or exact change.

Please plan to come early to complete these administrative details.

1. Meeting Introduction (Cyndi)
2. Introducing New Slate of Officers (Cyndi)

John Ventre (Chair)
Thom Hardenberg (Vice-Chair)
Suzanne Schectner (Treas)
Janice Chorba (Comm Sec.)
Lisa Zollinger (Rec. Sec.)

3. Election of New Officers (Cyndi)
4. Turn Over Meeting to New Officers
5. NGT Meeting Notes (John V., 5 min)
6. Proposal for a “Queen and Green Festival” (Ed Bell, 3 min.)
7. Committee Reports:

a. Bees (Carolyn – 3 min)
b. City Harvest (Ed – 3 min)
c. Water Report (Thom – 3 min)

8. Q & A

Next meeting: April 14, 7:00 pm in the Garden

Agenda: 11 November 2013 (7 pm at Settlement Music)

Sunday, November 10th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report & Budget for Next Year (John for Deirdre in absentia)

a. Tree Pruning Update (Carolyn – 3 min)
b. Consolidated Budget Requests
c. Monthly Garden Financials

4. President’s Report (Cyndi)
5. Vice President’s Report (John)

a. Attendance for 2013: Cleanups and Meetings
b. Last Cleanup this Saturday (Nov. 16)
c. 2014 Garden Officers Search Effort

6. Committee & Misc. Reports:

a. Bees (Carolyn – 3 min)
b. Holiday Party (Leslie / Barbara S – 3 min)
c. City Harvest (Ed – 3 min)
d. Water Report (Thom – 3 min)

7. Q & A

Next meeting: March 10, 7:00 pm at Settlement

Agenda: 14 October 2013 (7pm at Settlement Music)

Thursday, October 10th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)

a. Committees: Budget Requests for 2014 Deadline
b. Consideration of the Bartlett Tree Experts Proposal (Carolyn – 5 to 8 min)

4. President’s Report (Cyndi)

a. Order Salt Hay?
b. Holiday Party Volunteers

5. Vice President’s Report (John)

a. Attendance for 2013: Cleanups and Meetings
b. Clean up
c. Exec comm search effort

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Water Report (Thom – 3 min)
c. Bees (Carolyn – 3 min)
d. Garden Trash Removal to Curb during Winter (Carolyn – 3 min)
e. Kid’s Lab (Don – 3 min)
f. BBQ Results (Shanna – 3 min)

7. Q & A

Next meeting (Final Mtg of Season): November 11, 2013, 7:00 pm at Settlement

Agenda: 12 August 2013 (7pm in the Garden)

Sunday, August 11th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)
4. President’s Report (Cyndi)

a. Search for a new Recording Secretary
b. BBQ Update
c. PHS Garden Competition Update

5. Vice President’s Report (John)

a. Attendance for 2013: Cleanups and Meetings
b. Inspection
c. Chips
d. Cleanup and Request
e. Request for gardeners interested in being on the executive committee 2014-2015

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Water Report (Thom – 3 min)
c. Bees (Carolyn – 3 min)
d. Kid’s Lab (Don – 3 mim)
e. Other Reports?

7. Q & A

Next meeting: September 9, 2013, 7:00 pm in the Garden

Agenda: 8 July 2013 Meeting (7:00 pm in the Garden)

Monday, July 8th, 2013

SWQV Community Garden Meeting
July 8, 2013 – 7:00 pm
In the Garden

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)
4. President’s Report (Cyndi)

a. Search for a new Recording Secretary
b. BBQ Update – need volunteer to handle tickets and one or two people to work on the committee
c. Watering Refresher
d. PHS Garden Competition Update

5. Vice President’s Report (John)

a. Cleanup on July 13

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Water Report (Thom – 3 min)
c. Bees (Carolyn – 3 min)
d. Kid’s Lab (Frank – 3 mim)
e. Beer Tasting Update (Jarad – 3 min)
f. Other Reports?

7. Q & A

Next meeting: August 12, 2013, 7:00 pm in the Garden

Agenda: 10 June 2013 (in the Garden)

Wednesday, June 5th, 2013

SWQV Community Garden Meeting
June 10, 2013 – 7:00 pm
In the Garden

1. Meeting Introduction (John)
2. Approval of Minutes (John)
3. Treasurer’s Report (John on behalf of Deirdre)
4. President’s Report (John on behalf of Cyndi)

a. Farewell to Elizabeth and search for a new Recording Sec.
b. Philadelphia Dept of Public Health: Lyme Disease & West Nile Virus Education Opportunity: Any interest in scheduling a presentation?

5. Vice President’s Report (John)

a. Cleanup on June 15: Lisa Zollinger will coordinate, (9:00 to noon)
b. Inspection Update

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Bees (Carolyn – 3 min)
c. Midsummer Night’s Potluck AKA “Libbyfest” (Linda W – 3 min)
d. Deadheading Mini-tutorial (Linda W – 3 min)
e. Heifer Collection Reminder (Pauline – 3 min)
f. Compost Committee Mtg + Bug Report: Colorado Potatoe Beetle (Karyl – 3 min)
g. Beer Tasting Event Reminder (Jared if present – 3 min)
h. Kid’s Lab (Don – 5 min)

7. Q & A

Next meeting: July 8, 2013, 7:00 pm in the Garden

Agenda, 13 May 2013 (7 pm in the garden)

Monday, May 13th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report** (Deirdre: see attachment below)
4. President’s Report (Cyndi)

a. Discussion of by-laws changes
b. Vote on by-laws changes (need quorem)

5. Vice President’s Report (John)
6. Committee & Misc. Reports:

a. City Harvest (Ed – min)
b. Bees (Carolyn – 3 min)
c. Woodpile – guidelines (Carolyn – 3 min)
d. Kid’s Lab (Don – 5 min)

7. Q & A

—————-

TREASURER’S REPORT:

General Funds – April 2013 Meeting Balance $3,800.10

May 4/9/2013 Dues Revenue 150 3,950.10
May 4/9/2013 Donation – unspecified Revenue 50 4,000.10
May 4/9/2013 Donation – Adopt-a-Wheelbarrow Revenue 50 4,050.10
Subtotal Revenue $250.00

May 4/25/2013 Water System Turn-On Expense -180 3,870.10
May 4/30/2013 Mulch Expense -410.49 3,459.61
May 5/2/2013 PECO Expense -24.8 53,434.76
Subtotal Expense -$615.34

General Funds – April 2013 Meeting Balance $3,434.76

Dues:
57 plots have paid dues – 4 plots are still needed to complete 2013 dues
Note: 4 plot dues have not yet been deposited

Donations:
Unspecified = $50
Adopt-a-Wheelbarrow = $50

Utilities
Electric: April bill is $24.85 – 2012 credit due to solar panels has been exhausted
Water: Latest bill came in at $1,987.27 which includes a $23.99 fee for water run-off; Per T. Hardenberg instructions, I have not paid.

Grants Account – No changes since August 2012 Meeting
Philadelphia Activities Fund Account
Starting Balance $2,000
No expenses/revenue – no activity
Ending Balance = $2,000

Green Roof Account Balance – $520 – no activity
Starting Balance $520
Water barrels to be procured est. $520
Ending Balance = $0

Rainy Day Account
Balance = $2,000 – no activity

Agenda: 8 April 2013 (7:00pm in the Garden)

Wednesday, April 3rd, 2013

1. Meeting Introduction (John)

2. Approval of Minutes (John)

3. Treasurer’s Report (Deirdre)

4. President’s Report (John)

a. By-laws changes to be proposed by Garden Council
b. Would like a vote on changes during May meeting (need quorem)

5. Vice President’s Report (John)

a. Last Cleanup
b. Next Cleanup
c. Garden Council Meeting on the 16th
d. Inspection of garden in first half of May — date to be decided at council meeting. Remember May deadline for garden to be cleaned and hopefully mulched.
e. Salt Hay Orders: A truly extraordinary mulch!
f. Watering duty assignments on Website Calendar — cursor over a Monday to see that week’s assignments
g. Reminded: Be sure to bag rose clippings, don’t put them in the chipping pile

6. Committee & Misc. Reports:

a. Making a tax-deductible gift to the garden (Chris Jefferson – 3 min)
b. City Harvest (Ed – 3 min)
c. Bees (Carolyn – 3 min)
d. Kid’s Lab (Don – 5 min)
e. Composting Toilet Maintenance (Pauline – 5 min)
f. Littman’s Fundraising Idea (Jarad – 5 min)

7. Q & A

Next meeting: May 13, 2013, 7:00 pm in the Garden

Agenda: 11 March 2013 (Settlement, 6:30 pm)

Wednesday, March 6th, 2013

PRE-MEETING (6:30pm): Dues Paying, By-Laws Signing, Watering Duty Signup

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (John Ventre for Deirdre)
4. President’s Report (Cyndi)

a. Need for Fundraising

5. Vice President’s Report (John Ventre)

a. 2013 Row Captains
b. New Committee Structure

i. Description
ii. Filled Roles
iii. Open Roles: Orchard/Tree Tending

6. Committee & Misc. Reports:

a. Bees (Carolyn – 3 min)
b. Children’s Garden (Frank Sherman – 5 min)

7. Q & A

Next meeting: April 8, 2013, 7:00 pm in the Garden

Agenda: 12 November 2012 (7 pm at Settlement)

Friday, November 9th, 2012

1. Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)
4. President’s Report (Cyndi)

a. Holiday party needs coordinator & volunteers

5. Vice President’s Report

a. Requests for Change of Plot
b. Not Returning? Contact John: ventrej@comcast.net or 215-850-0605
c. Last Cleanup and Making up Hours

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Flowers (Linda – 3 min)
c. Bees (Carolyn – 3 min)
d. Compost/Bug (Karyl – 3 min)
e. Water Report (Thom – 5 min)

7. Q & A

Next meeting: March 11, 2013, 7:00 pm at Settlement (first meeting of 2013)