Archive for the ‘Agendas’ Category

Agenda, 13 July 2015 (7pm in the Garden)

Tuesday, July 14th, 2015

SWQV Community Garden Meeting Agenda
July 13 2015 @ 7:00 pm – The Garden
1. Request for recording secretary for the meeting!
2. Welcome, Approval of May Meeting Minutes and Review of Tonight’s Agenda (John – 2 min/split)
3. Treasurer’s Report (Suzanne – 3 min)
4. Chairs’ Report Part 1 (Thom – 15 min)
a. Upcoming clean up – Timing & Key Tasks (Depends on which of us are leading this month’s clean-up)
b. Water Report
i. A reminder when watering please fill all barrels – two just north of the gazebo have been missed more than a few times this year.
ii. If pressure is low – try turning main value off and then back on (though not confirmed, some have reported it helps).
c. Inspection update

5. Chair’s Report Part 2 (John – 15 min)
a. NGT’s Community Garden Day Review
b. By-law committee
i. Has been created and has met already twice
ii. Will take results of Council’s meeting identifying change needed and if needed, add to it.
iii. August/September: Deliver to council for their approval
iv. September: Send to membership for review prior to September meeting
v. September meeting: Discussion by membership
vi. October: Any changes based on meeting will be discussed by committee and council
vii. October meeting: Vote (Up or Down) on final Draft
c. Gates and Locks
d. Fill ALL Water Barrels! Next to last row (half row north of gazebo) has been forgotten on occasion. There are two barrels in     that half row.
6. BBQ Update – Shanna (10 min)
7. Special Reports (10 min)
a. Bees (Carolyn)
b. City Harvest (Ed or Janice)
c. Water Duty (John K)
8. Additional Topics
a. As needed…

Agenda, 11 May 2015 (7pm in the Garden)

Sunday, May 10th, 2015

1.    Welcome, Approval of May Meeting Minutes and Review of Tonight’s Agenda (John – 2 min/split)

2.    Treasurer’s Report (Suzanne – 3 min)

3.    Chairs’ Report Part 1 (Thom – 15 min)

  • Upcoming clean up – Timing & Key Tasks (Depends on which of us are leading this month’s clean-up)
  • Water Report
  • Row Captains update
  • Inspection update

4.    Chair’s Report Part 2 (John – 15 min)

  • Importance of paperwork for Garden and NGT
  • NGT’s Community Garden Day June 20th
  • Garden Map

5.    Special Reports (10 min)

  • Bees (Carolyn)
  • City Harvest (Ed or Janice)
  • Water Duty (John K)

6.    Special Topic (John and Thom – 15 min)

  • Introduction of new gardeners:
  • By-Laws: Council review and direction:

- Gardeners/Co-gardeners and assistants
- Plot Secession
- More…

  • Next step to complete By-law update.

Agenda, 13 April 2015 (7pm, Settlement Music School)

Monday, April 13th, 2015

1.    Welcome, Approval of March April Meeting Minutes and Review of Tonight’s Agenda (John – 2 min/split)

 2.    Treasurer’s Report (Suzanne – 3 min)
 3.    Chairs’ Report Part 1 (Thom – 15 min)
  • Upcoming Clean up – Timing & Key Tasks (Depends on which of us are leading this month’s clean-up)
  • Water Report
  • Row Captains Update
 4.    Chair’s Report Part 2 (John – 15 min)
  • Importance of paperwork for Garden and NGT
  • Reminder: Dues per plot, watering sign up per plot, bylaws signed by each adult gardener, and NGT agreement signed by each gardener that works in the plot “regularly” (including minors)
  • Co-gardeners should get on it if they wish to have their own plot someday.
  • NGT’s Community Garden Day June 20th – Ideas and Volunteers needed
  • Garden Mavens
 5.    Special Reports (10 min)
  • Bees (Carolyn)
  • City Harvest (Ed or Janice)
  • Water Duty (John K)

6.    Special Topic (John and Thom – 15 min)

  • Pollinator Garden (Carolyn or Gwyn)
  • Garden Handbook?  (John or Thom)
  • By-Laws: Time for review and update?

In reading the By-laws one will see points written that either no longer applies are not fully followed or are vague.  There is one issue in particular that gets brought up regularly: Plot Heritance.  Who, when and how?  By-laws say Council will update by-laws but a small committed group would be of great value in presenting suggested changes.  We are looking for by-law review and update team volunteers.  Delivery timeline will to be set by the team. (John)

16 March 2015 Agenda (rescheduled from March 9)

Sunday, March 8th, 2015

SWQV Community Garden Meeting

Monday, March 16, 2015, 6:30 p.m. @the Community Building, Weccacoe Playground

(Garden Clean-up scheduled for Saturday, March 21)

  1. By-Laws. Dues, Water Duty and NGT agreements (30 – 45 Mins.)
  2. Welcome Back Gardeners (Thom and John – 5 mins/split)
  3. Treasurer’s Report (Suzanne – 3 min)
  4.  Chairs’ Report  Part 1 (Thom – 15 min)
    1. Upcoming Clean up – Timing & Key Tasks
    2. Water Report  and New Water Czar
    3. Row Captains
  5. Chairs’ Report Part 2 (John – 15 min)
    1. NGT Updates
    2. Whole Foods and the Garden
    3. New NGT Agreement
  6. Special Topic (John and Thom – 10 min)
    1. New NGT Agreement Q & A

(If there is time we will ask Ed and Carolyn to give reports)

Agenda 10 November 2014

Wednesday, December 3rd, 2014

In the Community Building in Wacacco Park (on the 400 block of Queen St or Catherine St)  @ 7pm
Clean-up will be on the Saturday, November 15th @ 10:00 to Noon.
  1. Introduction and Approval of August Meeting Minutes – John (2 Mins)
  2. Treasurers Report – Suzanne (3 mins)
  3. Chair 1 Report – John (10 Mins)
    1. Upcoming Clean-up
    2. Upcoming meeting of Whole Foods Sponsorship of Community Garden
    3. Trash over winter.
    4. Reminder for City Harvest donations as the season fades
  4. Chair 2 Report – Thom(10 Mins)
    1. Wall Update
    2. Water Report and Shutoff Cost
  5. Holiday Party – Tuesday,  December 16th - Barbra Sieple or John (5 mins)
  6. Bee Report – Carolyn (3 Mins)
  7. NGT Tree Maintenance – Carolyn (5 mins)
  8. City Harvest Report – Ed & Janice (3 Mins)
  9. Other Topics

 

REMINDERS and NOTES:

  • Clean-up will start at 9 on Saturday.  Tasks for the week leading up include:
    • Turn compost.  Start with next to last bin and sift compost into last bin.  Turn other bins as bins open up.
    • Weeding
    • Clean along fence, both sides -

Agenda 13 October 2014 at Wacacco Park

Sunday, October 12th, 2014

In the Community Building in Wacacco Park (on the 400 block of Queen St or Catherine St)  @ 7pm

Clean-up will be on the Saturday, October 18th @ 9:00 – Noon.

1. Introduction and Approval of August Meeting Minutes – John (2 Mins)

2. Treasurers Report – Suzanne (5 mins)

3. Chair 1 Report – John (10 Mins)

  • Wall Update
  • Water Report for Thom
  • Upcoming Clean-up
  • BBQ Wrap-up
  • Reminder for City Harvest donations as the season fades

4. BBQ Wrap-up – Shanna or John (5 mins)

5. Bee Report – Carolyn (3 Mins)

6. City Harvest Report – Ed & Janice (3 Mins)

7. Are you returning in 2015? A frank discussion. – John (5+ mins)

8. Open Forum – There are no special topics so we’ll use any time for Gardeners to bring up topics, concerns and ideas. We’ll try to keep each topic to no more than 5 mins and end no later than 8pm.

REMINDERS and NOTES:

  • City Harvest’s harvest has been moved to Tuesday (14th) this week due to holiday.
  • Clean-up will start at 9 on Saturday.  Tasks for the week leading up include:
  • Turn compost.  Start with next to last bin and sift compost into last bin.  Turn other bins as bins open up.
  • Weeding
  • Clean under wall.
  • Clean along fence, both sides.

 

Agenda, 8 September 2014 (7 pm in the Garden)

Monday, September 8th, 2014

 

  1. Introduction and Approval of August Meeting Minutes – John (2 Mins)
  2. BBQ Update and Sign-up for duties – Shanna (10 Mins)
  3. Treasurers Report – Suzanne
  4. Chair 1 Report – John (10 Mins)
    1. St. Mary Garden needs some help (Front and League St) – It was vandalized and QVNA has ask for some help. Contact Carla at QVNA to find out more details.
    2. Holiday Party set for Tuesday, December 16th 7pm
    3. Chips
    4. Clean up this Saturday 13th – Time TBD
  5. Chair 2 Report – Thom (10 Mins
    1. Water Report
    2. Shed Update
    3. Wall Update
  6. Bee Report – Carolyn (3 Mins)
  7. City Harvest Report – Ed & Janice (3 Mins)

Open Forum – There are no special topics so we’ll use time for Gardeners to bring up topics, concerns and ideas. We’ll try to keep each topic to no more than 5 mins

Agenda, 11 August 2014

Monday, August 11th, 2014

SWQV Community Garden Meeting
August 11, 2014 – 7:00 pm, In the Garden
Barbeque Tickets will be on sale after the meeting – see Ann Seidman
1. Meeting Introduction and Approval of Previous meetings minutes (John – 1 min)
2. Heifer Fund and Reverend Trimble’s & Donation Card (John – 1 min)
3. Treasurer’s Report (Suzanne – 3 min)
4. Chairs’ Report (John – 15 min)
a. Upcoming Clean up – Timing & Key Tasks
b. Water Report
c. The Mural Status
d. Attendance Update
e. Chips between not and next meeting
6. Committee & Misc. Reports (11 mins):
a. City Harvest (Ed – 3 min)
b. Bees (Carolyn – 3 min)
c. Barbeque (Shanna – 5 min)

7. Special Topics (John – 15 min)
a. Holiday Party – not too early to set a date.
b. Pets in the Garden – “The Dog Poop Report”
c. PHS’s PHeaSt this October –  http://phsonline.org/events/pheast (Janice)
d. South Philly Co-op Garden Tour –     http://www.southphillyfoodcoop.org/the_4th_annual_south_philly_garden_tour/(Barbara Seiple)

8. Q & A (10 min)
9. Sale of BBQ tickets (Ann Seidman)

Agenda, 14 July 2014

Wednesday, July 30th, 2014

1.           Meeting Introduction and Approval of Previous meetings minutes (John – 1 min)

(Minutes have not been written up to date).

2.           Heifer Fund (John – 3 min)

3.            Treasurer’s Report (Suzanne – 3 min)

4.            President’s Report (John – 5 min)

a.       NGT Agreements.

b.      BBQ – Ticket Sales will start at the meeting $15/$7 (Adult/Child).  Date is set for 27September.

5.            Vice President’s Report (Thom – 5 min)

a.   Upcoming Clean up – Timing & Key Tasks

b.   Water Report

6.            Committee & Misc. Reports:

a.   City Harvest (Ed – 3 min)

b.   Bees (Carolyn – 3 min)

7.           Special Topics

a.       Mural update – Tom (10 min)

b.      Attendance and Inspections (10 min)

8.            Q & A (10 min)

Agenda, 9 June 2014

Saturday, June 7th, 2014

SWQV Community Garden Meeting,

June 9, 2014 – 7:00 pm

In the Garden

1.     Meeting Introduction and Approval of Previous meetings minutes (John – 1 min)

2.     Heifer Fund (John – 3 min)

3.     Treasurer’s Report (Suzanne – 3 min)

4.     President’s Report (John – 5 min)

a.    Community Garden Day (John – 3 Min) – On June 21st NGT will be holding a Community Garden Day to    promote  the idea of gardens such as ours.  NGT is asking for us to stay open from 10am – 3pm.  Offer a tour and answer questions.  Look for people to cover the afternoon – please help.

5.     Vice President’s Report (Thom – 5 min)

a.   Next Inspection Summary

b.   Upcoming Clean up – Timing & Key Tasks (June 14th)

c.   Water Report

6.     Committee & Misc. Reports:

a.   City Harvest (Ed – 3 min)

b.   Bees (Carolyn – 3 min)

7.     Special Topics

a.   Mural and offer from neighbor (Carolyn if present – 3 min)

b.   FYI (John – 1 min) – Lisa Z found a cute, orange, children’s table/bench that needs a little work. It is in the children’s     garden.  CG participants please have a look and manage as you please.

c.    BBQ – (John) Pick a Date and Price.  (Brian) – Menu and Prep.  (Shannon) – Volunteers  (Total – 5 min).

8.    Q & A (10 min)