Archive for the ‘Agendas’ Category

Agenda, 9 June 2014

Saturday, June 7th, 2014

SWQV Community Garden Meeting,

June 9, 2014 – 7:00 pm

In the Garden

1.     Meeting Introduction and Approval of Previous meetings minutes (John – 1 min)

2.     Heifer Fund (John – 3 min)

3.     Treasurer’s Report (Suzanne – 3 min)

4.     President’s Report (John – 5 min)

a.    Community Garden Day (John – 3 Min) – On June 21st NGT will be holding a Community Garden Day to    promote  the idea of gardens such as ours.  NGT is asking for us to stay open from 10am – 3pm.  Offer a tour and answer questions.  Look for people to cover the afternoon – please help.

5.     Vice President’s Report (Thom – 5 min)

a.   Next Inspection Summary

b.   Upcoming Clean up – Timing & Key Tasks (June 14th)

c.   Water Report

6.     Committee & Misc. Reports:

a.   City Harvest (Ed – 3 min)

b.   Bees (Carolyn – 3 min)

7.     Special Topics

a.   Mural and offer from neighbor (Carolyn if present – 3 min)

b.   FYI (John – 1 min) – Lisa Z found a cute, orange, children’s table/bench that needs a little work. It is in the children’s     garden.  CG participants please have a look and manage as you please.

c.    BBQ – (John) Pick a Date and Price.  (Brian) – Menu and Prep.  (Shannon) – Volunteers  (Total – 5 min).

8.    Q & A (10 min)

Agenda, 12 May 2014

Friday, May 9th, 2014

7:00 pm In the Garden

 

1.  Meeting Introduction and Approval of Previous meetings minutes (John – 1 min)

2.  Heifer Fund and Reverend Trimble’s Card & Donation (John – 3 min)

3.  Treasurer’s Report (John – 3 min)

4.  President’s Report (John – 10 min)

     a.   Garden Council Meeting Report

           -  Objective 1: Reducing food waste

           –  Objective 2: Clean and maintain West Side of Garden.

     b.   Date for BBQ – Never too early to start planning.

5.  Vice President’s Report (Thom – 5 min)

     a.   First Inspection Summary

     b.   Upcoming Clean up – Timing & Key Tasks

     c.   Water Report 

6.  Committee & Misc. Reports:

      a.   City Harvest (Ed – 3 min)

      b.   Bees (Carolyn – 3 min)  

7.   Special Topics

      a. Lawn Furniture – Who donated to garden?  Unfortunately, there is no place in the garden for it and concern that cushions will get  water logged and chairs not used.   If no takers for furniture we will put on curb for pick-up.  (John – 2 mins).

      b. Community Garden Day – Saturday June 21st.  Opening our gates for guests.  Call for coordinator, guides and anyone interested in giving a presentation?  (John – 5 mins).

      c. Maintenance expenditures – Additional maintenance projects were discussed at Council Meeting.  Proposal for expenditures not      previously appropriated for in Fall 2013 will be presented, discussed and voted on (John and Thom – 10 mins).

8.   Q & A (10 min)

 

Agenda, 7 April 2014 (7 pm in the Garden)

Tuesday, May 6th, 2014

1. Meeting Introduction (John – 1 min)
2. Approval of Minutes (John – 1 – min)
3. Treasurer’s Report (Suzanne – 5 min)
4. President’s Report (John – 5 min)

a. Executive Committee Meeting
b. Do We Want to Order Salt Hay?
c. Garden Council and Row Captains

5. Vice President’s Report (Thom – 5 min)

a. Inspections in 2014 and First Inspection
b. First Full Clean up
c. Water Report

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Bees (Carolyn – 3 min)

7. Special Topics

a. Waiting List – Possible vote on change of current list practice vs. alternative (John – 10 min)
b. Gardeners Using Patio for Gatherings
Recently, Pamela Barnet has requested use of the garden for a gathering towards the end
May. Proposal for event will be presented and discussed. (John/Pamela – 5 min).

8. Q & A (10 min)

Next meeting (Third Mtg of Season): May 12, 2014, 7:00 pm at Garden

Agenda, 10 March 2014 (6:30 pm at Settlement Music)

Saturday, March 1st, 2014

SWQV Community Garden Meeting

** 6:30 to 7:00pm **: Dues paying, signing of garden agreements, signup for watering duty. Dues for 2014 will be $50 per plot, please bring check or exact change.

Please plan to come early to complete these administrative details.

1. Meeting Introduction (Cyndi)
2. Introducing New Slate of Officers (Cyndi)

John Ventre (Chair)
Thom Hardenberg (Vice-Chair)
Suzanne Schectner (Treas)
Janice Chorba (Comm Sec.)
Lisa Zollinger (Rec. Sec.)

3. Election of New Officers (Cyndi)
4. Turn Over Meeting to New Officers
5. NGT Meeting Notes (John V., 5 min)
6. Proposal for a “Queen and Green Festival” (Ed Bell, 3 min.)
7. Committee Reports:

a. Bees (Carolyn – 3 min)
b. City Harvest (Ed – 3 min)
c. Water Report (Thom – 3 min)

8. Q & A

Next meeting: April 14, 7:00 pm in the Garden

Agenda: 11 November 2013 (7 pm at Settlement Music)

Sunday, November 10th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report & Budget for Next Year (John for Deirdre in absentia)

a. Tree Pruning Update (Carolyn – 3 min)
b. Consolidated Budget Requests
c. Monthly Garden Financials

4. President’s Report (Cyndi)
5. Vice President’s Report (John)

a. Attendance for 2013: Cleanups and Meetings
b. Last Cleanup this Saturday (Nov. 16)
c. 2014 Garden Officers Search Effort

6. Committee & Misc. Reports:

a. Bees (Carolyn – 3 min)
b. Holiday Party (Leslie / Barbara S – 3 min)
c. City Harvest (Ed – 3 min)
d. Water Report (Thom – 3 min)

7. Q & A

Next meeting: March 10, 7:00 pm at Settlement

Agenda: 14 October 2013 (7pm at Settlement Music)

Thursday, October 10th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)

a. Committees: Budget Requests for 2014 Deadline
b. Consideration of the Bartlett Tree Experts Proposal (Carolyn – 5 to 8 min)

4. President’s Report (Cyndi)

a. Order Salt Hay?
b. Holiday Party Volunteers

5. Vice President’s Report (John)

a. Attendance for 2013: Cleanups and Meetings
b. Clean up
c. Exec comm search effort

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Water Report (Thom – 3 min)
c. Bees (Carolyn – 3 min)
d. Garden Trash Removal to Curb during Winter (Carolyn – 3 min)
e. Kid’s Lab (Don – 3 min)
f. BBQ Results (Shanna – 3 min)

7. Q & A

Next meeting (Final Mtg of Season): November 11, 2013, 7:00 pm at Settlement

Agenda: 12 August 2013 (7pm in the Garden)

Sunday, August 11th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)
4. President’s Report (Cyndi)

a. Search for a new Recording Secretary
b. BBQ Update
c. PHS Garden Competition Update

5. Vice President’s Report (John)

a. Attendance for 2013: Cleanups and Meetings
b. Inspection
c. Chips
d. Cleanup and Request
e. Request for gardeners interested in being on the executive committee 2014-2015

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Water Report (Thom – 3 min)
c. Bees (Carolyn – 3 min)
d. Kid’s Lab (Don – 3 mim)
e. Other Reports?

7. Q & A

Next meeting: September 9, 2013, 7:00 pm in the Garden

Agenda: 8 July 2013 Meeting (7:00 pm in the Garden)

Monday, July 8th, 2013

SWQV Community Garden Meeting
July 8, 2013 – 7:00 pm
In the Garden

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)
4. President’s Report (Cyndi)

a. Search for a new Recording Secretary
b. BBQ Update – need volunteer to handle tickets and one or two people to work on the committee
c. Watering Refresher
d. PHS Garden Competition Update

5. Vice President’s Report (John)

a. Cleanup on July 13

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Water Report (Thom – 3 min)
c. Bees (Carolyn – 3 min)
d. Kid’s Lab (Frank – 3 mim)
e. Beer Tasting Update (Jarad – 3 min)
f. Other Reports?

7. Q & A

Next meeting: August 12, 2013, 7:00 pm in the Garden

Agenda: 10 June 2013 (in the Garden)

Wednesday, June 5th, 2013

SWQV Community Garden Meeting
June 10, 2013 – 7:00 pm
In the Garden

1. Meeting Introduction (John)
2. Approval of Minutes (John)
3. Treasurer’s Report (John on behalf of Deirdre)
4. President’s Report (John on behalf of Cyndi)

a. Farewell to Elizabeth and search for a new Recording Sec.
b. Philadelphia Dept of Public Health: Lyme Disease & West Nile Virus Education Opportunity: Any interest in scheduling a presentation?

5. Vice President’s Report (John)

a. Cleanup on June 15: Lisa Zollinger will coordinate, (9:00 to noon)
b. Inspection Update

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Bees (Carolyn – 3 min)
c. Midsummer Night’s Potluck AKA “Libbyfest” (Linda W – 3 min)
d. Deadheading Mini-tutorial (Linda W – 3 min)
e. Heifer Collection Reminder (Pauline – 3 min)
f. Compost Committee Mtg + Bug Report: Colorado Potatoe Beetle (Karyl – 3 min)
g. Beer Tasting Event Reminder (Jared if present – 3 min)
h. Kid’s Lab (Don – 5 min)

7. Q & A

Next meeting: July 8, 2013, 7:00 pm in the Garden

Agenda, 13 May 2013 (7 pm in the garden)

Monday, May 13th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report** (Deirdre: see attachment below)
4. President’s Report (Cyndi)

a. Discussion of by-laws changes
b. Vote on by-laws changes (need quorem)

5. Vice President’s Report (John)
6. Committee & Misc. Reports:

a. City Harvest (Ed – min)
b. Bees (Carolyn – 3 min)
c. Woodpile – guidelines (Carolyn – 3 min)
d. Kid’s Lab (Don – 5 min)

7. Q & A

—————-

TREASURER’S REPORT:

General Funds – April 2013 Meeting Balance $3,800.10

May 4/9/2013 Dues Revenue 150 3,950.10
May 4/9/2013 Donation – unspecified Revenue 50 4,000.10
May 4/9/2013 Donation – Adopt-a-Wheelbarrow Revenue 50 4,050.10
Subtotal Revenue $250.00

May 4/25/2013 Water System Turn-On Expense -180 3,870.10
May 4/30/2013 Mulch Expense -410.49 3,459.61
May 5/2/2013 PECO Expense -24.8 53,434.76
Subtotal Expense -$615.34

General Funds – April 2013 Meeting Balance $3,434.76

Dues:
57 plots have paid dues – 4 plots are still needed to complete 2013 dues
Note: 4 plot dues have not yet been deposited

Donations:
Unspecified = $50
Adopt-a-Wheelbarrow = $50

Utilities
Electric: April bill is $24.85 – 2012 credit due to solar panels has been exhausted
Water: Latest bill came in at $1,987.27 which includes a $23.99 fee for water run-off; Per T. Hardenberg instructions, I have not paid.

Grants Account – No changes since August 2012 Meeting
Philadelphia Activities Fund Account
Starting Balance $2,000
No expenses/revenue – no activity
Ending Balance = $2,000

Green Roof Account Balance – $520 – no activity
Starting Balance $520
Water barrels to be procured est. $520
Ending Balance = $0

Rainy Day Account
Balance = $2,000 – no activity