SWQV Community Garden Meeting
June 10, 2013 – 7:00 pm
In the Garden

1. Meeting Introduction (John)
2. Approval of Minutes (John)
3. Treasurer’s Report (John on behalf of Deirdre)
4. President’s Report (John on behalf of Cyndi)

a. Farewell to Elizabeth and search for a new Recording Sec.
b. Philadelphia Dept of Public Health: Lyme Disease & West Nile Virus Education Opportunity: Any interest in scheduling a presentation?

5. Vice President’s Report (John)

a. Cleanup on June 15: Lisa Zollinger will coordinate, (9:00 to noon)
b. Inspection Update

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Bees (Carolyn – 3 min)
c. Midsummer Night’s Potluck AKA “Libbyfest” (Linda W – 3 min)
d. Deadheading Mini-tutorial (Linda W – 3 min)
e. Heifer Collection Reminder (Pauline – 3 min)
f. Compost Committee Mtg + Bug Report: Colorado Potatoe Beetle (Karyl – 3 min)
g. Beer Tasting Event Reminder (Jared if present – 3 min)
h. Kid’s Lab (Don – 5 min)

7. Q & A

Next meeting: July 8, 2013, 7:00 pm in the Garden

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report** (Deirdre: see attachment below)
4. President’s Report (Cyndi)

a. Discussion of by-laws changes
b. Vote on by-laws changes (need quorem)

5. Vice President’s Report (John)
6. Committee & Misc. Reports:

a. City Harvest (Ed – min)
b. Bees (Carolyn – 3 min)
c. Woodpile – guidelines (Carolyn – 3 min)
d. Kid’s Lab (Don – 5 min)

7. Q & A

—————-

TREASURER’S REPORT:

General Funds – April 2013 Meeting Balance $3,800.10

May 4/9/2013 Dues Revenue 150 3,950.10
May 4/9/2013 Donation – unspecified Revenue 50 4,000.10
May 4/9/2013 Donation – Adopt-a-Wheelbarrow Revenue 50 4,050.10
Subtotal Revenue $250.00

May 4/25/2013 Water System Turn-On Expense -180 3,870.10
May 4/30/2013 Mulch Expense -410.49 3,459.61
May 5/2/2013 PECO Expense -24.8 53,434.76
Subtotal Expense -$615.34

General Funds – April 2013 Meeting Balance $3,434.76

Dues:
57 plots have paid dues – 4 plots are still needed to complete 2013 dues
Note: 4 plot dues have not yet been deposited

Donations:
Unspecified = $50
Adopt-a-Wheelbarrow = $50

Utilities
Electric: April bill is $24.85 – 2012 credit due to solar panels has been exhausted
Water: Latest bill came in at $1,987.27 which includes a $23.99 fee for water run-off; Per T. Hardenberg instructions, I have not paid.

Grants Account – No changes since August 2012 Meeting
Philadelphia Activities Fund Account
Starting Balance $2,000
No expenses/revenue – no activity
Ending Balance = $2,000

Green Roof Account Balance – $520 – no activity
Starting Balance $520
Water barrels to be procured est. $520
Ending Balance = $0

Rainy Day Account
Balance = $2,000 – no activity

1. Meeting Introduction (John)

2. Approval of Minutes (John)

3. Treasurer’s Report (Deirdre)

4. President’s Report (John)

a. By-laws changes to be proposed by Garden Council
b. Would like a vote on changes during May meeting (need quorem)

5. Vice President’s Report (John)

a. Last Cleanup
b. Next Cleanup
c. Garden Council Meeting on the 16th
d. Inspection of garden in first half of May — date to be decided at council meeting. Remember May deadline for garden to be cleaned and hopefully mulched.
e. Salt Hay Orders: A truly extraordinary mulch!
f. Watering duty assignments on Website Calendar — cursor over a Monday to see that week’s assignments
g. Reminded: Be sure to bag rose clippings, don’t put them in the chipping pile

6. Committee & Misc. Reports:

a. Making a tax-deductible gift to the garden (Chris Jefferson – 3 min)
b. City Harvest (Ed – 3 min)
c. Bees (Carolyn – 3 min)
d. Kid’s Lab (Don – 5 min)
e. Composting Toilet Maintenance (Pauline – 5 min)
f. Littman’s Fundraising Idea (Jarad – 5 min)

7. Q & A

Next meeting: May 13, 2013, 7:00 pm in the Garden

PRE-MEETING (6:30pm): Dues Paying, By-Laws Signing, Watering Duty Signup

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (John Ventre for Deirdre)
4. President’s Report (Cyndi)

a. Need for Fundraising

5. Vice President’s Report (John Ventre)

a. 2013 Row Captains
b. New Committee Structure

i. Description
ii. Filled Roles
iii. Open Roles: Orchard/Tree Tending

6. Committee & Misc. Reports:

a. Bees (Carolyn – 3 min)
b. Children’s Garden (Frank Sherman – 5 min)

7. Q & A

Next meeting: April 8, 2013, 7:00 pm in the Garden

1. Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)
4. President’s Report (Cyndi)

a. Holiday party needs coordinator & volunteers

5. Vice President’s Report

a. Requests for Change of Plot
b. Not Returning? Contact John: ventrej@comcast.net or 215-850-0605
c. Last Cleanup and Making up Hours

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Flowers (Linda – 3 min)
c. Bees (Carolyn – 3 min)
d. Compost/Bug (Karyl – 3 min)
e. Water Report (Thom – 5 min)

7. Q & A

Next meeting: March 11, 2013, 7:00 pm at Settlement (first meeting of 2013)

1. Introduction (Cyndi)
2. Approval of Minutes for July (Cyndi)
3. Treasurer’s Report (John)
4. President’s Report (Cyndi)

Garden Council Meeting Oct 1 – Highlights

Holiday party

5. Vice President’s Report

Future of Committees (report from the Committee on Committees)

Cleanup on October 13

Cleanup Attendance Requirementsc.

Bindweed reminder

6. Committee & Misc. Reports:

City Harvest (Ed – 2 min)
Bees (Carolyn – 3 min)
Water Usage Tracking Report (Thom – 5 min)

7. Q & A

Next meeting: November 12, 7:00 pm at Settlement (last meeting of this calendar year)

1. By-Laws Changes Committee (need volunteers for working group to make recommendations to membership and hopefully get changes in place for next year): a) Clarify the “assistant gardener” role and who qualifies; b) permitting (or not) proxy voting for by-laws changes.

2. Gardeners’ attendance at cleanups & meetings: Attendance lists for each row noting gardeners with attendance problems will be distributed to row captains

3. Possible committee restructuring to make committees more relevant (need volunteers)

4. Children’s Garden Proposal – shall we install low raised beds and invite local elementary schools to participate? Children’s garden not currently being used & grant money is already on hand to pay for raised beds etc.

5. Bindweed problems in the garden

6. FYI: BBQ tickets will be available at the meeting

1. Introduction (Cyndi)
2. Approval of Minutes for July (Cyndi)
3. Treasurer’s Report (Deirdre)
4. President’s Report (Cyndi)

• Garden Security Update: Trespassing & How to Respond
• Thank you: Essene’s Canopy Donation to Garden
• PHS on Community Garden Watering Issues
• Garden Council Meeting Sept 6 at 6:30

5. Vice President’s Report

• Volunteers Needed to Pick Up Trash Bags for Cleanups
• Neglected Plots / Inspections

6. Committee & Misc. Reports:

• City Harvest (Ed – 2 min)
• Bug Report (Karyl – 3 min)
• Garden Contest: Judges Visit (Carolyn – 3 min)
• Bees (Carolyn – 3 min)

7. Projects:

• BBQ & Ticket Availability (Elizabeth – 5 min)
• Gardening Books Fundraiser Update (Anne Tapper – 3 min)
• Water Usage Tracking Report (Thom – 5 min)
• Honey Extraction Water/Electrical Usage Data (Thom – 1 min)

8. Q & A

Next meeting: September 10, 7:00 pm in the Garden.

1. Introduction (Cyndi)
2. Approval of Minutes for May (Cyndi)
3. Treasurer’s Report (Deirdre)
4. President’s Report (Cyndi)

• Garden Security
• Garden Contest
• Plot Inspections held June 29
• Cleanup on Saturday July 14

5. Committee & Misc. Reports:

• City Harvest (Ed – 2 min)
• Bug Report (Karyl – 3 min)
• Bees (Carolyn – 3 min)
• Watering Committee (Anne S — 1 min)

6. Projects:

• BBQ (Elizabeth – 5 min)
• Garden Facebook Page (Elizabeth – 2 min)
• Fundraising Idea: (Anne Tapper – 5 min)

• Water Usage Tracking Report (Thom – 5 min)
• Watering Tips (Suzanne – 10 min)
• Water Discussion (5 min)

8. Q & A

Next meeting: August 13, 7:00 pm in the Garden.