Archive for March, 2013

Officers’ Meeting 1/28/2013 — Minutes

Thursday, March 7th, 2013

Present: Cyndi, John, Barb and Elizabeth

Dues – Cyndi reported that the initial estimate for 2013 dues will be $25 per plot. This is based on recent correspondence with Deirdre and subject to further discussion and information relating to the water bill.

Water bill – Thom has been working to sort out the bills. There are still many unanswered questions, including: what is owed? We are disputing the “run-off” assessment which is the majority of the $2,000 bill for 2011. Once we have a final bill from the water department we will likely need to collect an additional water assessment fee from each plot. We will ask Thom to discuss the water bill situation at the first membership meeting.

Committees – the new structure which was discussed last year does away with the formal committee structure. We will focus work during clean-ups on the needs of the common spaces. We will do away with committee chairpersons and instead seek out advisors for the various needs (i.e. orchard, compost, etc). Committees can be formed on an ad hoc basis with the exception of the BBQ and Christmas Party (Greg Line has volunteered to steer the Christmas Party organization for 2013).

Bylaw Amendments – this year we need to address the assistant gardner issue and remove the committee requirement.

Miscellaneous –
● Barbara will prepare the sign-up sheets for the first meeting.
● Ann S. will organize the watering weeks again this year.
● We’ll reopen the waiting list through the garden website and place the burden on interested gardeners to keep their contact info (e-mail) up to date.
● The 2013 Budget will include: Bees (this money is already segregated); Maintenance (no budget received yet. Need it by mid-February so Deirdre can factor it in); Flowers/Mulch (received). John to contact Thom regarding maintenance budget.
● Orchard – pruning and maintenance needs to be factored into the 2013 general budget (may be reflected in dues).
● Figs – Scott to lead this spring?

Agenda: 11 March 2013 (Settlement, 6:30 pm)

Wednesday, March 6th, 2013

PRE-MEETING (6:30pm): Dues Paying, By-Laws Signing, Watering Duty Signup

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (John Ventre for Deirdre)
4. President’s Report (Cyndi)

a. Need for Fundraising

5. Vice President’s Report (John Ventre)

a. 2013 Row Captains
b. New Committee Structure

i. Description
ii. Filled Roles
iii. Open Roles: Orchard/Tree Tending

6. Committee & Misc. Reports:

a. Bees (Carolyn – 3 min)
b. Children’s Garden (Frank Sherman – 5 min)

7. Q & A

Next meeting: April 8, 2013, 7:00 pm in the Garden