SWQV Garden Meeting 15 September 2015

SWQV Community Garden Meeting Agenda
September 15, 2015 @ 7:00 pm – The Garden
*** Tickets BBQ on sale at meeting. Oct 3rd @ 3pm $15/$7 for Adult/Child. Bring cash!***
1. Welcome, Approval of May Meeting Minutes and Review of Tonight’s Agenda (John – 2 min/split)

2. Treasurer’s Report (No report – Suzanne is away)

3. Chairs’ Report Part 1 (Thom – 15 min)
a. Upcoming clean up – Timing & Key Tasks (Depends on which of us are leading this month’s clean-up)
b. Water Report

3. Chairs’ Report Part 2 (John – 5 min)
a. Tree work this winter – Met with Hal Rosner at Schectner – estimate coming.
b. Holiday Party – We are set for Old Swedes on December 2nd
c. BBQ Clean-up We will have a special clean-up for Clean-up. Preferences? Friday evening the 2nd or Saturday morning?
d. Reminders – Donations to City Harvest

4. BBQ Update – Shanna (5 min)

5. By-law committee update – Shanna (5 min)

6. Special Reports (10 min)
a. Bees (Scott)
b. City Harvest (Ed or Janice)

7. Additional Topics

Southwark Garden & Renegade Theater Company – we have been approached for our garden to be the setting of pop-up play. John met with theater coordinator. See notes below – sent in separate email as well.

From Mike Durkin of Renegade Company:

The Renegade Company, known for creating site-specific performances of iconic works of art is aiming to present a one night pop-up performance event. Renegade is embarking on a three year journey exclusively presenting works outdoors to explore the relationship between nature and the body, sites include: parks, swimming holes, rivers, cemeteries, farms, and gardens. We never treat any performance location as a venue, we treat it more as a partnership where the environment contributes to the story we are telling. We have worked with churches, parks, museums, and cemeteries to use the history, environment, and culture in the work we are presenting. We will be looking to utilize 4 ingredients in the garden (TBD) and creating performance works and cocktails around them. This endeavor will be the second partnership with cocktail purveyors Spirit Forward. The first was a sold out pop-up Stories and Spirits, where we creating 4 cocktails inspired by classic novels and had readings of the novel. Spirit Forward is run by Dan Lan Hamm, head bartender at A.Bar in Rittenhouse Square. We are interested in spotlighting the garden and reimagining how we can use green spaces in the neighborhood.

From Interacting with Mike:

How many performances? One, in later spring.

How many people will there be in the garden for a performance? Between 40-60 people

What kind of use of the garden will be needed prior to the garden for rehearsal, set-up, etc.? Set up would occur two hours before the party. We would use that time for rehearsal as well. I would need to walk through the garden a couple of times just to get a sense of how to stage the show.

How might you use the garden? There would be maybe 4-5 stations. One where our mixologist would create cocktails inspired by the garden. The other stations, would be set where performances/readings would take place, again inspired by the garden, plants and gardening. The audience would walk about the garden, experience the space and performances. Taking the the uniquiness of the garden within the city.

Insurance? We use Domenick and Associates.

Port-a-John? No problem for them to get.

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