Archive for the ‘Minutes’ Category

9 November 2015 Minutes (7pm at Wacacco)

Friday, November 13th, 2015

1.  Welcome.  John welcomed members and called for approval of the October minutes that were emailed to the Gardeners on 11/4/15.

2.  Treasurer’s Report.  Suzanne reported financial activity from September to date.  Deposits were made for honey sales and extract, Whole Foods, and BBQ.  Expenses were holiday party room rental, tree trimmer tool, and BBQ. Still need to pay for water turnoff and bees.  Before the March 2016 meeting, will provide a complete report with new dues recommendation.  At this point it appears dues could remain the same.

3.  Discussion of latest revision to By-laws, Rules & Regulations.  Due to lack of quorum, the vote on documents was postponed to the March 2016 meeting.  However, we had a discussion and agreed to the following:

  • Agreed to revert to this year’s definition of Garden Council, i.e., Garden Council includes the Executive Committee, Row Captains and Past Chair.  Change will be made.
  •  Agreed to add that By-laws and NGT agreement must be signed by anyone working in the Garden, including helpers.  Change will be made.
  •  Agreed that the membership fee will be decided before March.  Text on this was not consistent throughout latest version of documents.  Change will be made.
  • Agreed that each plot is required to attend 5 monthly clean-ups a year, and Gardeners who can’t make a particular cleanup can do 2 hours of independent clean up on another day that month.   Anyone who cannot meet requirements due to special circumstances should contact the Chair to work out an alternative.   No change needed.
  •  Agreed not to add anything about officer nominations to documents.  No change needed.
  •  Agreed that we will identify Co-Gardeners at the March 2016 meeting.  No changed needed to Co-Gardener sections of document.
 4.  Chair’s Report, Part I – Thom.
  •  Clean-up.  This Saturday, November 14, 9:00 AM is the last clean-up of the season and there’s a lot to do.  Task list will be emailed to members and a copy put in the shed Friday night.
  •  Water.  The latest water bill from the Water Department doesn’t make sense.  In addition, we’ve received a collection agency letter for unpaid bills.  Thom will write a letter to the Water Department and copy NGT.  He will ask for a reasonable accounting.
  • Water shut-off took place Nov 2.  Water turn-on will take place April 4, 2016.   Water pressure seemed fine after the shut-off and water meter was working.

5.  Chair’s Report, Part II – John.  

  •   Trash.  Need volunteers to take out trash over the winter.  Probably need to put trash out every other week.  John will send members an email asking for volunteers.
  • Snow.  John will take care of snow shoveling this winter and will ask for help if needed.
  •  Slate of New Officers.  John will work on this.
 6.  Special Reports:
  •  Bees.  Carolyn reported all three hives look good and have been put to bed.  Bees will start looking for food in February and March, so please plant crocus and snowdrops to help the bees.  
  •  City Harvest.  Ed reported 177 pounds were harvested in October.  To date, we’re 183 pounds lower than total for last year.  Harvesting will continue until the Monday before Thanksgiving.  Email Ed or Janice if you want to donate crop.
  •  Soil delivery.  A huge amount of soil (fills a dump truck) will be dumped near the cherry tree either Thursday, Friday, or Saturday.  The soil is for the new City Harvest beds.  Please be patient as Ed et al move the soil by wheelbarrow to the new beds this weekend.  Help moving the soil would be appreciated.  Gwen will use some of the soil for the communal gardens.  If there’s extra soil, City Harvest will share it with other Gardeners.  The soil comes from PHS and is organic.
  •  Holiday Party.  Please contact Barbara Seiple regarding set-up and contributions.  Date is Wednesday, Dec 2.  Set up begins at 6 pm. Party is at 7 pm.
The meeting adjourned at 8:00 PM.
Minutes by Isabelle Buonocore, Recording Secretary

12 October 2015 Minutes

Friday, November 13th, 2015



  1. Last months minutes
  2. Treasurers Report
  3. Chairs Report
    1. Upcoming Clean Up
      1. Task list will be posted in the garden Friday night for Saturday early birds
      2. Start time will be 9am until 12noon
      3. BBQ clean up will be helpful
    2. Water Report
      1. Meter is not working
      2. Water will be turned off November 2
    3. BBQ Recap
      1. Ticket sales were approximately $1500, expenses are still to post.  Further report next month.
    4. Tree work this winter
      1. Costs included in email agenda sent 10/9/15
      2. The Cherry Tree is failing and recommended for removal.  The leadership proposes to cut the Cherry Tree down ourselves (saving $350) and take the remainder of the estimate.  A vote was taken and the vote was approved to have Shechtman (the tree company) remove the Cherry Tree stump and do the remaining ~$1,600 worth of tree work.  NGA will be reimbursing $1,500 of the cost.
  4. By Law Review
    1. Document – review of the document and comments was performed.   Comments and  notes from the discussion at the meeting will be incorporated to the final draft.  We will vote in the November meeting (11/9/15)
    2. Comment – some dialogue was raised about the following:
      1. Suggestion – to avoid a necessary quorum, should we allow absentee?
        1. Most felt that we should explore this, possibly Survey Monkey.
      2. Co Gardeners have been removed from the By Laws, existing Co Gardeners will remain.
      3. Emeritus Gardeners have been added to the By Laws.
      4. Helpers will remain.   Helpers can be introduced to the garden with approval from the Leadership.  Helpers can’t attend Meetings or Clean Ups without Leadership approval.  The helper will never be permitted to inherit the plot.   Helpers have no voting rights.
      5. Termination was discussed at length.  No changes to the updates.
  5. Special Reports – Not completed b/c we ran overtime with By Law discussions.

15 September 2015 Minutes

Thursday, September 17th, 2015

Southwark/Queen Village Community Garden
September 15, 2015 @ 7:00 PM

1. Welcome. John V. welcomed members and called for approval of the August minutes. The August minutes posted on the website were approved.

2. Treasurer’s Report. Isabelle read Suzanne’s report, which included the balance of funds as of the end of August. In September, Pauline was paid for pollinator garden expenses, and the money received from honey extraction, honey sales, and the Heifer collections for July and August was deposited.

3. Chairs’ Report, Part I.

a. Clean Up is Saturday, September 19 at 10:00 am. Thom will put a list of tasks in the shed Friday night.

b. Thom contacted the water department about the water pressure problem and the water meter, which is not working. One inspector from the water department came out and determined there wasn’t any leak in the pipes in the garden. This inspector said it’s possible when the department did work on Christian Street that a water valve was turned off, and he will look into it. Another inspector told Thom that it’s possible that the pressure problem is connected to the meter problem and he would look into it. Thom has not heard back from anyone to date. He will continue to contact the water department because we want to get the meter fixed before the water is turned off for the season on November 2.

4. Chair’s Report, Part II.

a. Hal Rosner of Schectner’s checked the trees in the garden and will be sending John his estimate. Mr. Rosner said the magnolia tree is doing well, but the cherry tree has about 1 year left. At some point, we need to discuss who will take it down.

b. The holiday party is set for December 2 at Old Swedes Church.

c. There will be two clean ups for the BBQ: the night before and the morning of.

d. Reminders:

(1) If you have crops on your plot that you won’t use, please donate them to City Harvest. All you have to do is send Ed or Janice an email with your plot number (or location) and specific instructions as to what you want to donate and on which Mondays. City Harvest will then come to your plot and pick the crops.

(2) In preparation for next month’s discussion on the bylaws, read the current bylaws and past bylaws (we have them back to 2007) which are posted on our Website.

(3) Weed paths next to your plot and trim back any plants that are growing beyond the plot borders. Do this regularly. Many plants have grown so far into the paths that it’s difficult to walk by them. Before the BBQ, we will trim them up if you haven’t already done so.

(4) Wood chips. We’ve made calls to our usual sources. If you know of anyone cutting down a tree, please contact John.

(5) If you need a copy of the garden map contact John or Isabelle.

5. Marilyn introduced Ellen Wurster who is helping Marilyn with her plot.

6. BBQ Update.
a. Shanna reported she has tickets. The date/time is Saturday, October 3, from 3:00 PM – 7:00 PM. See her after the meeting tonight or tomorrow night from 6:30 to 8:00 pm. Adults $15, children $7.

b. Brian wants to have a meeting to discuss the food. Anyone interested should come to the Second Street Tap at 2nd & Dickinson Sts., Monday, September 21, at 8:00 PM. Menu will include burgers, hot dogs, ribs, brisket, lamb, pork sausages, and oysters, and vegetables.

c. Volunteers are still needed to bring side dishes and desserts, serve food, set up, etc. Shanna passed around a sign up sheet. Linda Witt will call volunteers to remind them.

d. Lisa Z has volunteered to set up a craft table for kids attending the BBQ.

e. Items needed still needed: paper & plastic products – cups, dishes, napkins. Can folks donate what they have around the house? Put them in the shed. Also needed – utensils, chairs, tables. Bring them the night before the BBQ and put them on the patio.

7. By-laws Committee Update.
Shanna reported that the committee is meeting tomorrow to discuss a few minor issues and then will be done. Recommendations will be made at the October garden meeting.

8. Special Reports:

a. City Harvest. Ed reported that 930 lbs. has been harvested this year through August, compared to 1,080 lbs. for the same time last year. Winter crops were planted and are coming in. Harvesting will continue until the Monday before Thanksgiving. If you need ideas on what to plant at this time of year, see the City Harvest beds. The beds have been rebuilt and more dirt is coming soon. City Harvest thanks everyone at the garden for their support. Call or email Ed or Janice if you want to donate crops from your plot. See 4.d.(1) above.

b. Deed Update. Barbara S reported that the 8-page Deed to the garden is on foam board and the pages are starting to peel off. She brought it to Staples but they couldn’t do anything with it. She’ll try Silicon Gallery on 3rd St. in Old City. She got a quote of $100 to scan it. She’ll provide an update in November.

c. Bees. No report this month as neither Carolyn nor Scott were present.

9. Additional Topic:

a. Renegade Theater Company requested use of the garden for a one-night performance art show in Spring 2016. This year they have a show in FDR Park for the Fringe Festival. John met with the Director Mike Durkin who toured the garden.

The company would charge admission for its show and expects about 40 to 60 people. The show would include a number of stations around the garden where performers would do readings and the audience is invited to walk around the garden from one station to another and listen to the readings. There would be a mixologist present making cocktails and the company would like to use herbs or other ingredients from the garden in the cocktails. The company has insurance and it would provide a port-o-john. The show would not be open to all garden members, but the garden could have a few of “chaperones” at the show.

Isabelle asked if we would be setting a precedent for outside groups to use the garden to make money. Linda noted that Renegade Theater Company is an arts group, that a show by them in the garden would not be the first time the garden was used by an outside artistic group and the previous time was the Blue Dot project.

Mr. Durkin couldn’t be at tonight’s meeting, but John will ask him to come to the October meeting to answer any questions members may have.

The following comments by Mr. Durkin and John on this proposal also appeared at the bottom of this month’s meeting agenda:

From Mike Durkin of Renegade Company:
The Renegade Company, known for creating site-specific performances of iconic works of art is aiming to present a one night pop-up performance event. Renegade is embarking on a three year journey exclusively presenting works outdoors to explore the relationship between nature and the body, sites include: parks, swimming holes, rivers, cemeteries, farms, and gardens. We never treat any performance location as a venue, we treat it more as a partnership where the environment contributes to the story we are telling. We have worked with churches, parks, museums, and cemeteries to use the history, environment, and culture in the work we are presenting. We will be looking to utilize 4 ingredients in the garden (TBD) and creating performance works and cocktails around them. This endeavor will be the second partnership with cocktail purveyors Spirit Forward. The first was a sold out pop-up Stories and Spirits, where we creating 4 cocktails inspired by classic novels and had readings of the novel. Spirit Forward is run by Dan Lan Hamm, head bartender at A.Bar in Rittenhouse Square. We are interested in spotlighting the garden and reimagining how we can use green spaces in the neighborhood.
From John’s Interaction with Mike:
How many performances? One, in later spring.
How many people will there be in the garden for a performance? Between 40-60 people
What kind of use of the garden will be needed prior to the garden for rehearsal, set-up, etc.? Set up would occur two hours before the party. We would use that time for rehearsal as well. I would need to walk through the garden a couple of times just to get a sense of how to stage the show.
How might you use the garden? There would be maybe 4-5 stations. One where our mixologist would create cocktails inspired by the garden. The other stations, would be set where performances/readings would take place, again inspired by the garden, plants and gardening. The audience would walk about the garden, experience the space and performances. Taking the the uniquiness of the garden within the city.
Insurance? We use Domenick and Associates.
Port-a-John? No problem for them to get.
The meeting adjourned at 7:55 PM.

Minutes by Isabelle Buonocore, Recording Secretary

SWQV Garden Minutes 10 Aug 2015

Tuesday, August 11th, 2015

Southwark/Queen Village Community Garden


August 10, 2015 @ 7:00 PM 

1.  Welcome.  John V. welcomed members and called for approval of the July minutes. The July minutes posted on the website were approved.  

2.  Treasurer’s Report.  Suzanne S. reported on expenses paid and balance of funds for the month of July.  

3.  Chair’s Report.   

a.  John V. gave a partial water report as follows: see Addendum below for Thom’s H’s report on water usage.  Thom H. emailed that there have been water pressure problems this past week.  Thom is trying to find out whom to contact at water dept. regarding these kinds of problems.  Thom plans to talk to neighbors to see if they are having pressure issues.  There has been work on Christian St. by the water dept. that may have caused or exacerbated water pressure problems. He believes the problem is with the city’s water system and not with our system, but this is yet to be determined. 

If gardeners on water duty have low water pressure they should be patient and do the following:  Turn off water at main valve by west gate for 30 seconds; then turn back on and pressure should be back to normal.  That may only last for a few minutes and need to be repeated, but barrels can be filled using this method.  Thom is at garden every afternoon between 4:30 and 7:00 and can assist persons on water duty if they need help. 

Thom determined that our water meter is not working: it’s not recording the amount of water being used.  He’ll contact the water department. 

John reminded gardeners who have watering duty that they should determine at the beginning of the week who will be responsible for taking out trash.  Trash must be put on the street Thursday night as the city collects it very early Friday morning. 

See addendum below for Thom’s H’s emailed report on water usage. 

     b.  Clean-up is Sat., August 15.  Isabelle B. will be in charge for the early shift at 8 AM and will have a list of tasks.  Thom H. will be in charge at 10 AM.  The clean-up will run from 8:00 to 11:30.     

4.  BBQ Update.  Shanna F. reported that tickets have been printed with the new time (3:00 to 7:00) and asked for volunteers to help sell tickets.  Price is $15 for adults, $7 for children, and free for children under 10 years old.  

She asked gardeners to sign up for food donations and help at the event. 

She reported that Brian will be doing the food again this year, that invitations will go out to V.I.P.s, that the port-a-potty has been ordered, that requests for donations have gone out.  

Scott M.’s band will be playing at the BBQ, and he invited folks to volunteer to sing with the band to make the event more interactive and fun.  Contact Scott if you’d like to sing. 

5.  By-laws Committee Update

Shanna F. reported that the committee is reviewing the bylaws.  They will provide a draft with their recommended changes before the September garden meeting.  Bylaw revisions will clarify who is a garden member and what that status confers; ensure that persons become garden members via the garden waiting list and not by becoming a co-gardener; clarify how plot helpers affect the garden; and ensure that garden members of longstanding who can no longer manage a plot can still spend time in the garden. 

6.  Special Reports:

     a.  Bees.  Carolyn S. reported that there was an inspection of the hives on Saturday, August 8 and they are in good shape. 

     b.  City Harvest.  Irene S. reported that the total volume of harvests this year is behind last year by 175 lbs.  Please donate those extra tomatoes, etc. by putting a pink flag next to your crop for Monday morning collection.  (Year-to-date totals:  740 lbs.) 

     c.  Water Duty.  John K. did not have a report.  

     d.  Honey.  See Barbara M. after meeting for jars of honey she brought.  Contact Barbara S. for future jars of honey.  

7.  Additional Topic:

     a. Holiday Party.  John V. reserved Old Swedes Church for holiday party Dec 2.  He asked if the members were willing to pay the room cost that increased from $400 to $500.  There were no objections to paying the increase. 

Adjournment:  before 8:00 PM. 

Minutes by Isabelle Buonocore, Recording Secretary 

Addendum to August 10, 2015 minutes: 

Water Usage Report by Thom H.








SWQV Community Garden Meeting Minutes July 13 2015 @ 7:00 pm – The Garden

Thursday, July 30th, 2015

SWQV Community Garden Meeting Minutes
13 July 2015 @ 7:00 pm – The Garden

1.  Welcome: John V. welcomed the membership and asked for a motion to approve June’s minutes.  Minutes were approved.  A review of tonight’s agenda and announcements proceeded.

2.  Treasurers Report:  Suzanne S., Treasurer, presented the Treasurer’s Report. 

3.  Chairs’ Report (1):  Thom H. announced the following Chairs’ Report (Part 1):

a. Upcoming clean up is scheduled for Saturday the 18th, at 10 a.m.  Early birds will find task list and         sign in sheets available as early as 8 a.m.  Regular cleaning of sidewalk and fence area, weeding and patio cleaning will be on the list as well as more detailed projects.

b. Water Report:
i.  A reminder when watering please fill all barrels – two just north of the gazebo have been missed      more than a few times this year.  Yvonne H. suggested that it might be appropriate to schedule watering days to have 2 people on each day so that there is less chance of forgetting barrels.

ii. If pressure is low – try turning main value off and then back on (though not confirmed, some have reported it helps).  It seems this works best if a tap is open at the time you turn off and on the main tap.  You may have to do this a few times as you go through the garden.

iii. Water usage is down this past month by about 1/2 compared to the same period as last year.  While we can all be thankful for the consistent rain, we must remember to use the water judiciously as always

c. The last Garden inspection went well with few issues. Good job, Gardeners!

4. Chairs’ Report (2):  John V. presented Chair Report (Part 2):

a. NGT’s Community Garden Day was a nice affair with good attendance.  Whole Foods gave a demo that resulted in free lunch for attendees.  Paper flowers are still decorating the grape arbor from the kids who participated in the arts and crafts program.  Thank you Lisa Z.!

b. The By-law committee has been created and has met twice so far

i. It is taking the results of the Council’s meeting, which identified possible changes and additions   (i.e. plot secession), and proposing changes that will be beneficial in clarifying the bylaws as currently stated.

ii. In August or September it will Deliver these proposed changes to council for their approval

iii. In September these changes will be sent to membership for review prior to September meeting

iv. Discussion by membership will be held at September’s meeting

v. In October, any changes based on meeting will be discussed by committee and council

vi. At October’s meeting membership will vote (Up or down) on the final Draft. Attendance is greatly encouraged for this meeting—a quorum is necessary.

c. Locks on the Gate (s) and the shed have been found unlocked several times recently.  Please remember to locks all gates and doors behind you at all times.  Consider leaving the garden by the same gate that you came in , in case you forgot to lock the gate on the way in.

d. Again:  Fill ALL Water Barrels! Next to last row (half row north of gazebo) has been forgotten on occasion. There are two barrels in that half row.

5. The Annual BBQ:  Plans were updated by Shanna F. The BBQ is scheduled for Saturday Oct. 3 (rain date Sun. Oct 4).  A sign-up sheet for dishes was handed around, though it’s not mandatory to bring what you’ve signed up for.  Ticket prices have been set at $7 for children and $15 for adults.

Once again we are happy to have Scot M. get the band back together for our event.  And Brian R. will be coordinating procurement and cooking the wonderful food we’ve become accustomed to!  Our thanks to both of you!

Irene S. suggested that the times for the BBQ be adjusted to take best advantage of the earlier loss of daylight.  It was agreed by membership to move the time for the BBQ to 3 p.m. – 7 p.m. (Set up and cleanup will therefore be an hour earlier as well.)

Besides help setting up for the event and cleaning up afterward, we will be looking for people to sell advance tickets, and to help with food prep.  More details will follow as we get closer to the event.

6. The Special Reports were as follows:
a. Bees:  Carolyn S. reports that after several setback over the winter and spring the bees are in good shape, but the amount of honey that they have produced so far  indicates that it would be best to leave it there for the bees to be able to securely feed through the winter. 

b. City Harvest:  Ed M. reports that City Harvest is on its way to catching up to last year’s totals.  It was explained that a volunteer group from Whole Foods would be invading the garden on Thurs. the 16th to help rebuild the City Harvest beds, which have become rotted, unsightly, and unsafe. This is all made possible by a partnership with Whole Food and NGT/PHS.

An added note: the Summer Camp that is held at the Courtyard at Riverview Apartments is going on its Monday adventure and will be at John Heinz on Mon. the 20th, at Whole Foods and the Magic Garden on Monday the 27th, and in our Garden for an end of summer event with Fleisher Color Wheels on Mon. Aug 3.  Events get underway at 9:30 and Chaperones and volunteers are always welcome and appreciated.

c. Compost Toilet:  Compost Toilet Training Class was a success, not only teaching interested parties how to upkeep the facility, but how to pass that knowledge on.  It was also reported that there are 2 buckets of compost by the fig trees that are safe to use on flower beds. 

7.  The meeting was adjourned at 8 p.m.

Minutes taken by Janice Chorba, Communications Secretary

Minutes 8 June 2015

Thursday, June 18th, 2015

Southwark/Queen Village Community Garden Meeting Minutes
June 8, 2015 @ 7:00 PM (in the Garden)

1. Welcome. John V., Chair, Welcomed members, outlined the agenda, and called for approval of the May minutes. The May minutes posted on the website were approved.

2. Treasurer’s Report. Suzanne S., Treasurer, gave a report on dues collected, donations received, bills paid, and funds available.

3. Chair’s Report, Part I. Thom H., Vice Chair, announced the following:
• Garden clean-up is Sat., Jun 15, 10:00 AM. You may come early – the weather predicted to be hot.
o Save water, also be aware as you serve your water week.
o Timers currently used for soaker hoses to limit water waste and a committee will be developed look into their use or alternative methods for use of these hoses.
• Row captains update:
o Operating fine, no update
• Inspection update:
o Gardens overall look good, some issues with bindweed and other weeds were addressed and have been taken care of. Next inspection June 15 will look how things are being maintained.
o Note: Garden plants should not intrude into pathways, maintain the pathways clear. Member noted that crabgrass is growing abundant around the fence, needs to be cleared at clean up.
• City Garden Contest:
o We have entered in the city garden contest this year; this hasn’t been done in the past year or two.
o Please keep your garden plots clean and pathways clear in preparation for the contest.
o Entered the ‘mixed community garden category’ for contest. Date is unknown; we will have approximately a 2 week notice, and then will ask for volunteers to escort the judges.

4. Chair’s Report Part 2. John V. announced the following:
• NGT’s Community Garden Day, June 20, 10a-3p
o Garden members are encouraged to be present so that guests can see us and talk to us. So come out and support the Garden day. There will also be some tours and children’s activities.
o Whole Foods has offered and will come in and give 2-45 min sessions (10 and noon) on cooking and healthy eating.
o John created a new flyer for the garden tour; you can post the new flyer to any social media to encourage attendance.
• Officers for next year:
o Some members will be approached to run for an office. We would like to see those members who have not served officers to take a turn as secretary, treasurer, vice-chair/chair (co-chairs).
• Bylaws update:
o Nine members volunteered to participate in the committee, they will be meeting soon.
• Garden BBQ
o First weekend in Oct, Oct 3rd was agreed upon for the annual BBQ (changed from last weekend in Sept to avoid the Pope’s visit timeframe)
• Tours:
o Tours have been going on with Meredith schools, and well enjoyed by all. Great partnership
o Eileen Gallagher of NGT has asked to have the SWQV garden as a stop for people from the visitor center. 9:45 tour scheduled this Friday. Would like to encourage activity in the garden.

5. Special Reports:
• Bee update:
o Scott said the bee’s, honey forecast has not changed, 4 hives look good, 1 a bit questionable.
o Bees swarming this time of year, when they swarm they will not go after you; they are full of honey and are not interested. If you see a swarm please contact Scott and/or Carolyn.
• Tree update
o Carolyn and Thom: Tree arborist was here and the magnolia has begun to fix itself, more of the root is now exposed.
o Cherry trees are doing better, keep yellow tape around it. Not many cherries this year, so no cherry picking will be scheduled – feel free to pick a few if you can reach them, but stay away from the 2nd tree to let it rest. Cherry trees were trimmed to keep them healthier by Fred and Thom. As this is a saving to our budget a well-deserved thank you goes out to them.
o Carolyn will water both the magnolias and cherry twice a week as prescribed by the arborist.
• City harvest:
o Ed M. 166.5 lbs donated to date, 17 lbs less than last year due to the late start to the growing
o The Pink Flag Program is in place: if you choose to donate your produce, we will take everything next to your flag on Monday mornings. Use as many flags you need to identify the different produce.

6. Additional Topics, Q and A:
• Linda clarified when the water is turned on, you can turn the soaker hose to a time (i.e.: 45 min), and it will water for that time (or until the water is turned off). Track the soaker hose to the origin to find the timer. Pay attention to the front fence if the plants are looking dry or wilting.
• Iris deadheading: Many iris need deadheading, the stalk will take the nutrients away from the plant, so cut the stalk off down to the leaves near the base to support the health of the plant.
• Rose pruning along the front fence will be done on Sat clean-up. Linda addressed rose pruning, and is the expert to ask questions (she will be there 8:30 or 9a on Sat.)
• Kitchen scraps need to be buried under existing compost to assure scraps are not carted away and to speed breakdown. Scraps should be chopped as into smaller pieces.
• Keep your pets on a leash or well monitored while in the garden: there have been dogs seen wandering into people’s plots when left unsupervised by owner/gardener. Dogs can cause damage in plots, so please be respectful. A dog going into a plot can be considered a violation of the by-laws, just as if you went into someone’s plot.
7. The meeting adjourned at 8:00 pm

Minutes by Sue Walton
Substitute Recording Secretary

Minutes from the May 11, 2015 meeting of the Southwark Queen Village Community Garden

Thursday, May 21st, 2015

Southwark/Queen Village Community Garden


May 11, 2015 @ 7:00 PM (in the Garden) 

1.  Welcome.  John V., Chair, welcomed members, outlined the agenda, and called for approval        of the April minutes. The April minutes posted on the website were approved. 

2.  Treasurer’s Report.  Suzanne S., Treasurer, gave a report on dues collected, donations received, bills paid, and funds available. 

3.  Chair’s Report, Part I. Thom H., Vice Chair, announced the following:

     a. Garden clean-up is Sat., May 16, 10:00 AM. 

     b. Water used to date exceeds water used to this date last year.  Even so, it’s the second lowest water usage amount on record.  Gardeners should continue efforts to save water.

     The water-duty schedule has not been posted because all gardeners have not signed up. Gardeners who haven’t done so must contact John Keisker and sign up. 

     c. Row captains were announced last month. There is a row captain for each of the seven rows in the garden. 

     d. At the May 16 cleanup, the first inspection of the season will take place.  By this time, all plots should have been cleared and planted.  It behooves gardeners who have not cleared their plots or started planting to do so before the inspection. 

     e. Thom asked Carolyn S. to explain what’s happening with the cherry and magnolia trees.  She said the treatment for the cherry tree borers seems to be working.  The treatment has already been paid for with funds from NGT and the garden. However, if we want the dead branches pruned it will cost about $350.  The magnolia tree is suddenly dying.  The bark is splitting and the tree may die by the end of this year.  A plan for the magnolia is to remove the plants growing under its canopy and to excavate the flare.  There’s a 50/50 chance this will save the tree.

     Several gardeners expressed opinions about trees in the garden.  Following Karyl W.’s recommendation that the garden have a long term plan regarding trees we want in the garden, John V. stated that next month’s agenda will include time for a tree discussion. 

4.  Chair’s Report Part 2.  John V. announced the following: 

     a. It is important for everyone in the garden to complete the membership paperwork.  The annual signing of bylaws indicates the gardener’s intention to follow the bylaws and it provides the gardener’s current contact information. 

      The new procedure for NGT is that each gardener signs the NGT agreement one time only.  If you sign this year, you don’t have to sign next year.  Only future gardeners will sign the NGT agreement in the future.  We must have everyone’s paperwork so that we can forward the NGT signature pages to NGT by their deadline.  

     b. June 20 is NGT’s Community Garden Day.  Our garden is signed up to participate.  This means we’ll be open to the public.  Garden members are encouraged to be present so that guests can see us and talk to us.  There will also be some tours and children’s activities.  Please support this event by your attendance. 

     c. The 2015 Garden Map and contact list will be emailed to members within a week.   

5.  Special Reports:

     a. Bees.  Carolyn S. reported that Lisa Pappo is now helping the beekeepers bringing the number of beekeepers in the Garden up to 5 (Carolyn, Dean, Scott, Barbara, and Lisa).  She explained the status of the hives and why there won’t be honey this year.  She also said we’ve received free help/information from the State apiarist.  The next opening of the hives is scheduled for May 25. 

     b. City Harvest.  Ed M. reported City Harvest meets every morning at the garden and all are welcome to join in their work.  If gardeners wish to donate some of their crop, City Harvest will harvest the plants.  All the gardener has to do is put a pink flag next to the plants to be harvested.  The pink flags are available at the City Harvest plot near the gazebo.  Ed said that 30 lbs. of kale was harvested today. 

     c. Water Duty.  John K. was not present, but gardeners were reminded to contact him and sign up if they haven’t done so.  There is currently a shortage of volunteers for the months of July and August.  

6.  Special Topics:

     a. New Gardeners.  John V. introduced the following new members: Marie and Mike Mouliner who are at plot #1, and Dannielle Bock and Melanie Stecura who are at plot #35.  Sally Wang who used to be at plot #35 has moved to plot 44. 

     b. By-Laws.  John V. reported that the Garden Council met to discuss changes needed in the by-laws.  Draft minutes from that meeting were emailed to garden members yesterday.  Volunteers are needed to form a committee to draft revised by-laws using recommendations from Council and recommendations developed by the committee.  This draft will then be presented to all members for their consideration.

     One of the major issues Council discussed is the naming and definition of member categories.  Council is recommending two categories: (1) gardener – a person with full rights and obligations, and (2) assistant – a person without rights and obligations.  Gardeners are limited to two per plot when the plot is first awarded.  If one of these original gardeners leaves, the other may stay on the plot but may not bring a new gardener to the plot.  The number of assistants per plot would not be limited.  While assistants could work on the plot, the assistants could not obtain the plot if the gardener left the garden.  Moreover, the assistants have no obligation to attend meetings or cleanups and would not have the right to vote on any garden matters.  These would be the obligations and right of the gardeners.  Any assistant who wishes to have a plot someday should get on the waiting list.

     Another recommendation of Council is that membership eligibility be limited to Queen Village residents.  We will determine whether anyone currently on the waiting list lives outside Queen Village and notify them of the requirement.

     Council also recommends that membership dues must be paid no later than the April meeting, that plot inspections be conducted once a month from May through October, and that bylaws regarding warning notices and expulsion from the garden be made clearer and stronger.

     Within a few days, John will email members to ask for volunteers for the by-laws committee.  

     A question and answer period followed John’s report, and the following points were made:

  • Members with special circumstances should notify the officers so that reasonable accommodations can be made for temporary and special circumstances.
  • Arrangements for individual plot care would be between gardeners and their assistants.  However, arrangements affecting the garden would be between Council and gardeners of the plot.
  • All gardeners are welcome to provide input regarding changes to the bylaws.  Please talk to one or more members of Council about any of your concerns. 

The meeting adjourned at 8:00 pm 

Minutes by Isabelle Buonocore

Recording Secretary

Minutes, 13 April 2015

Sunday, May 10th, 2015

1.  John V., Chair, welcomed members and asked for a motion to approve the March      meeting minutes.  The minutes were approved. John reminded members who have not yet signed the bylaws or NGT agreement to do so and to give the papers to Isabelle B., Recording Secretary.

 2.  Suzanne S., Treasurer, passed around a collection jar for the Heifer Foundation and then gave a report on garden funds, dues income, and bills paid.  Members who have not yet paid dues should give their check or cash to Suzanne.

 3.  Thom H., Vice Chair, announced the following:

     a. Garden clean-up is Sat., April 18, at 10:00 AM.  If weather requires a    postponement, an email will be sent to members.  The task list will be in the shed in case members want to do clean-up before Saturday.  The list will be in a white loose-leaf binder along with a sheet to be filled out so that the member gets credit for the work.  Please record your name, date worked, number of hours worked, and the work performed.

     b. “Staining party” originally scheduled for Sat., April 18 is postponed to the fall.

     c. A task for Sat., April 18, is bundling cut wood for trash collection.  If members want to get rid of any wood from their plots, bring the wood to the patio where Thom will saw it down to the appropriate size for trash collection.

     d. Water turn-on was March 31.  He will do the first water reading on May 1 and provide updates on how much water we’re using.

     e. He will check reports of a broken waterspout and a damaged water barrel.

     f. Row captains will help with this year’s monthly plot inspections.  Plots should be cleared and planted by May 1 according to bylaws.  A recent walk through the garden showed 19 plots have made no progress, and 7 of 19 are in really bad shape.  


4.  John V. announced the following: 

     a. Everyone needs to get paperwork in.  Each gardener must sign bylaws and each    gardener must sign NGT agreement.  If a minor is gardening, their guardian must sign the NGT agreement for them.     

     b. Dues are paid per plot not per gardener.  If you’ve mistakenly paid dues for more than one gardener on your plot, contact Suzanne for a refund.

     c. Anyone who is an assistant/co-gardener and wants to have a plot someday must get on the waiting list.  Plots are not inherited if the original gardener leaves.  Please contact Isabelle if you want your name on the waiting list.

     d. Volunteers are needed to come up with ideas by May 2 for activities at the garden on June 20, Community Garden Day.  Please contact John if you can help.

     e. Contact the following gardeners if you have questions or interest in working with them on specific areas in the garden:



              (1) Linda W. – Oversees flowers bordering plots along the main path into the garden and   along the front fence.  Linda is assisted by Mark V.

            (2) Gwen M., Carolyn S., and Pauline C. – Oversee herb garden, flowerbeds near the grape arbor and gazebo, and raspberries.

            (3) Lisa R. – Oversees shade garden near the east gate, and shade garden in the northeast section of the garden.

            (4) Barbara S. and Mark R. – Oversee flower beds along east wall and rock garden.


5.  Reports:

     a. Bees.  Carolyn S. reported that work was done on the hives Sat. April 11.  Beekeepers are Carolyn, Dean, and Scott.  Barbara S. handles honey sales.  If anyone is allergic to bees, contact Barbara S.

     b. City Harvest.  Ed M. reported that the first harvest yielded 7.5 lbs. of collards and 19 lbs. of spinach.  Anyone who wants to help with City Harvest should meet with other volunteers Monday mornings at the garden.  Call Ed M. or Janice C. if you have questions. 

     c. Watering Duties.  John K. reported that some gardeners still haven’t signed up for watering duty.  Please contact John K. if you haven’t signed up.  He will send email reminders to those on duty and explain what needs to be done.


6.  Special Topics:

    a. Pollinator Garden.  Carolyn S described a project to develop a pollinator garden in the northeast corner, which used to be the children’s garden.  A few gardeners have provided suggestions, and it’s a work in progress.  She’s currently making a list of plants that attract pollinators.  Pollinators include different types of bees, bats, butterflies, and moths.  Funding for the pollinator garden is being discussed.  See Carolyn if you have questions or interest in helping with this project. 

     b. Garden Handbook.  Volunteers are needed to develop a handbook that would be the “go to” book for information on garden activities.  If you can help write sections of the handbook, contact John V. 

     c. By-laws.  John will be sending out an email to explain the need for a review and updating of   the bylaws. 

 The meeting adjourned at 8:00 pm


 Minutes by Isabelle Buonocore,

Recording Secretary


Minutes, 16 March 2015 (6:30 pm, Weccacoe Playground)

Thursday, March 19th, 2015

1. Members signed by-laws and the Neighborhood Gardens Trust (NGT) agreement, paid dues ($35 per plot), and signed-up  for   watering duty. 

2.  Members were welcomed by Garden Council Chair John Ventre and Vice Chair Thom Hardenbergh. 

3.  Treasurer Susan Schecter summarized last year’s income and expenses and we’re in a good position financially.  

4.  Thom announced the following:

     a.  Garden clean-up is Saturday, March 21, at 10:00 AM.  When you arrive, check the “To Do” List.    

     b.  Orientation for new members will take place at the clean-up.  New Members will receive their plots and keys at that time.  

     c.  Buildings (gazebo, honey house, toilet) will be power-washed before the April 18 cleanup. 

     d.  Volunteers are needed on April 18 to help stain the buildings (gazebo, honey house, toilet).  Thom will provide all supplies. 

     e.  John Keisker will be in charge of the watering schedules.  He’ll send reminder emails to folks when it’s their turn to do the watering and will explain what to do.  Folks responsible for watering must also put out the trash.  Thom will explain trash duties to the new members during orientation.  

     f.  Repairs to the wall where portions of the mosaic mural fell off were completed last fall.  The Garden and NGT each paid half of the cost.  We don’t intend to pay anything further should the homeowner want the artist to replace parts of the mural that fell off. 

     g. Row captains will be asked to inspect plots more often this year than last year.  Row captains are:  Irene S. for row 1, Kevin P. for row 2, Ed M. for row 3, John K. for row 4, John V. for row 5, Mark R. for row 6, and Thom H. for row 7.  

5. John Ventre provided the following updates: 

     a.  NGT:  Jenny Greenberg has joined NGT as Director and has been active in reaching out to our Garden and many others.  NGT has helped with the cost of repairing the mural wall last fall, tree trimming, and treatments this coming spring and summer for the cherry tree blight. 

Minutes 10 November 2014

Wednesday, December 3rd, 2014

Minutes from last meeting approved

Treasurer’s Report

  1. Expenses = two checks from BBQ cleared
  2. Watch for emails over the winter re: dues (reduction)

Chair report

  1. Clean up 10a Saturday – big cleanup for winter
  2. Whole Foods is interested in sponsoring a garden.  Our garden will meet Dec. 3 with Whole Foods and NGT.  John will report back.
  3. Ed volunteered to handle trash over the winter.  If a member decides to take out trash, please communicate with Ed or Janice.
  4. Reminder City Harvest can still use your produce as the season draws to a close

Water & Wall report

  1. Water:  water turned off 11/3 cost of $174
    1. Seasonal use down 20%, monthly use down 35%
    2. Final water bill does not match garden estimates.  Revised bill from Water Dept. matches neither estimates nor bill.  Garden officially owes and will pay $180.12 and will consider the matter closed.
    3. $2700 in storm water runoff fees remain in dispute
  2. Wall:  Loose pieces have been removed and wall stucco fixed
    1. Original estimate for work was $1800, revised estimate $2800.  Garden originally agreed to pay half.
    2. NGT is willing to contribute $700 and then is recused from all further discussion and responsibility with the wall.
    3. Discussion among members included wanting a receipt for payment, requesting bill or statement prior to payment (already in process), and determining what % the garden would be willing to pay.
    4. It was moved, seconded, and approved by membership that the executive council would receive the bill from NGT/neighbors and pay no more than 50% which would most likely be approximately $1000.  Garden members entrust the final decision to the exec council with the understanding the garden wants a proviso that we will pay nothing else toward the repair.
    5. The artist returns in the spring to fix the mural

Holiday party – Dec. 16.  Set up at 6p, party at 7p.  Potluck, BYO, etc.  Old Swedes Church

Bees – 5 hives have been put to bed for the winter

Tree maintenance – NGT has provided $2000 for tree maintenance which will consist primarily of severe/needed pruning and organic treatment of the beetles in the cherry and fig trees.  We have two estimates and will work with one of the arborists.

City Harvest – 2 additional Mondays for harvest.  Remind members to place produce in the gazebo over the weekend or use pink flags.  YTD total is 1,448# and we are likely to meet/break the 1,500# total.


  1. Honey – has been paid for and distributed.  Lisa made and donated beautiful labels for the jars.
  2. Donations – exec council will review donations from years past and consider a donation to QVNA for meeting space.
  3. Barbara announced the possibility of a GMO Free PA meeting over the winter.

Meeting adjourned.