Archive for the ‘By-Laws’ Category

SOUTHWARD / QUEEN VILLAGE COMMUNITY GARDEN BY-LAWS, REVISED JUNE 10, 2013

Monday, August 5th, 2013

SOUTHWARK/QUEEN VILLAGE COMMUNITY GARDEN, est. 1976
311 – 333 Christian Street, Philadelphia, PA 19147

Mailing Address:
Southwark / Queen Village Community Garden
c/o Queen Village Neighbors Association
P.O. Box 63763, Philadelphia, PA 19147

Mission Statement:
Southwark / Queen Village Community Garden (SWQVCG), created in 1976, is a space for public gardening, creating and connecting communities and nurturing bio-diversity. Southwark / Queen Village Community Garden is managed as a gardening park by the Neighborhood Gardens Association / A Philadelphia Land Trust and by the gardeners.

GARDEN BY-LAWS

I. MEMBERSHIP
A. Each plot must have at least one voting member.
1. Plots may be gardened by one (1) or more gardeners. All gardeners must sign the bylaws and must have their names listed on the annual garden plot map. Each plot may have up to two (2) keys. At least one (1) gardener of each plot must be identified as the primary contact for all garden matters.
2. Gardeners’ voting rights and membership responsibilities are defined in terms of their plot’s rights and responsibilities. These rights and responsibilities are as follows:
a. Each plot has one (1) vote on any matter presented to the membership for a vote. If more than one (1) gardener of a plot is present at a meeting, the voting member must be identified upon sign-in of the meeting and
b. Each plot must attend five (5) meetings and five (5) cleanups (or equivalent) per year. Credit is earned at cleanup or meetings per plot, not per gardener in attendance.
c. Each plot must register for and perform two (2) weeks of watering duty per year, with at least one week during “hot” weather.
d. Each plot must renew its membership annually by May 1.
B. Eligibility for Membership
1. First priority will be given to Queen Village Residents: Delaware River to 6th Street; south side Lombard St. to the north side Washington Avenue.
2. The Garden Chair(s) maintain the waiting list of applicants for membership. Order on the waiting list is determined first by residency and then by date of application.
3. Applicants are accepted according to plot availability. Current gardeners have first preference to apply for a vacant plot. No household may have more than one plot. The Garden Chair(s) will maintain the plot list of assigned plots. Only the Garden Chair(s), after consultation with the Officers, may assign or transfer plots, and should do so based on the expected commitment of the applicants to the goals of the community garden and ability to meet ongoing membership requirements.
C. Membership Requirements
In addition to the requirements described above, each gardener (in single and in shared plots) is required to:
1. sign the SWQVCG By-laws;
2. meet the Garden Criteria and General Rules described below.
D. Gardener Retirement
If a gardener decides to leave the garden and give up his/her plot, the gardener shall give notice to Garden Council within four (4) weeks, or as soon as reasonably possible, after the gardener knows he/she will be leaving the garden.
E. Plot Secession
In shared plots, if one gardener leaves the remaining gardener may, upon approval of Council, continue as the gardener for the plot. If this situation arises, gardeners must notify Council as soon as possible.
F. Membership Fees
1. The purpose of membership fees is to pay for the total annual “basic” costs which include, but are not limited to, water and electric bills, irrigation system operation and maintenance, trash bags and mosquito control.
2. Each plot is responsible for paying annual membership fees for their plot. The membership fees are to be paid at the March garden meeting or as soon afterwards as possible but no later than April 1 or at another date arranged with the garden officers.
3. Each fall, the membership fees for the following year will be determined by taking the current year’s basic costs and dividing it by the number of voting plots in the garden. The fees will be reviewed and approved by the garden officers and reported at the November garden meeting.
4. It is the intention of the garden membership that dues shall not be a barrier to garden membership.
5. A $2,000 “rainy day” fund will be kept in reserve for unexpected costs.

II. MEETINGS
A. Meetings are held on the second Monday of every month from 7:00 pm to 8:00 pm, except the months of December, January and February. If the second Monday needs to be cancelled, the meeting will take place on the second Tuesday of the month.
B. Location of meetings October through March will be at an indoor site; from April through September, meetings will be held in the Garden unless the Chair(s) moves the meeting because of inclement weather.
C. Any plot attending fewer than five (5) meetings per season, March through November, will receive one warning.
1. Any plot unable to attend at least five (5) meetings due to issues outside of gardener control must inform his/her Row Captain.
2. Required meetings are earned per plot, not per gardener.
D. Any Voting Member unable to attend at least five meetings due to issues outside of his/her control must inform his/her Row Captain.
E. The Officers are to give notice and provide an agenda, noting the matters on which a vote will be taken, at least two days before a Meeting.
F. A quorum of fifty percent (50%) of the plots must be present when an amendment(s) to the By-Laws are presented for a vote. No minimum percent of plots are required when putting non-amendment matters to a vote. As explained in the Membership section above, there is one vote per plot.
G. Except for amending the By-laws, all issues to be voted on shall be decided by a simple majority of the Voting Members present at the meeting in which the vote takes place (Ex.: If 20 Voting Members are present a simple majority constitutes 11). The vote of two-thirds of the Voting Members present is required to amend the By-laws, assuming a quorum is present.

III. CLEAN UPS
A.Regular garden clean-ups are held the Saturday following a garden meeting. Rain dates for clean-ups will be Sunday following a garden meeting. Clean-ups require two hours of work in the common areas as directed by the clean-up leader and excludes any time spent working on the gardener’s own plot.
B. For those who cannot complete the required regular clean-ups, a task list and sign up sheet is posted in the garden shed. Members are to record his/her completed tasks and time to be counted towards the regular clean-up requirement on the sign up sheet. Two hours of tasks equal one regular clean-up.
C. A plot which attends less than five (5) clean-ups annually and without performing equivalent task time will receive one (1) warning.
1. Any plot unable to attend five (5) regular clean-ups (or complete equivalent task time due to issues outside of his/her control) must inform the Row Captain.
2. Required clean-ups are attended per plot, not per gardener.

IV. ELECTION OF OFFICERS
A. Officers are elected to a two-year term at the March meeting. The holding of an office is limited to two consecutive terms.
B. The officers are: Chair(s), Vice-Chair, Treasurer, Corresponding Secretary and Recording Secretary.

V. ROW CAPTAINS
A. One or two gardeners per row will be appointed by the Chairs to serve as Row Captain(s) for a term of two-years.
B. Row Captain duties include:
1. Making sure each gardener on his/her row keeps his/her garden plot free of weeds and debris and paths are clear and weed free.
2. Making sure no items are stored in any path (except watering cans).
3. Notifying gardeners in your row of special clean-ups and other events.
4. Notifying gardeners in your row without email service of all meetings, clean-ups, and other activities by phone.
5. Resolving gardeners concerns and grievances or bringing them to the attention of the officers if unable to resolve.
6. Coordinating and leading one clean-up per season.
7. Reporting the general health of the row to the Chair(s) on a regular basis.

VI. GARDEN COUNCIL
A. The officers, Row Captains, and the immediate past Garden Chair(s) will constitute the Garden Council.
B. The Garden Council will serve as the By-laws Committee to consider proposed changes to the by-laws. The Committee will present its recommendations on the By-laws to the Members. Only the Members can approve changes to the By-laws.

VII. GARDEN CRITERIA
A. Each garden plot must be cleared and planting begun no later than May 1 or the plot will be forfeited.
B. Each plot is responsible for mulching, weeding and clearing the plot and the paths surrounding it. Each plot must chip the paths bordering the plot.
C. Each gardener is responsible for maintaining the ‘health’ of the plot by removing noxious or invasive plants, sickly plant material, rotting plant materials and/or pest infested plants. Any plot receiving notice from a row captain, the Inspection Committee or Garden Council of unhealthy conditions in the plot must clear the unhealthy conditions within five days of receiving the notice. Plots with serious infestation may be cleared at the discretion of the Garden Council or Inspection Committee.
D. Absence: Any gardener unable to maintain the plot due to circumstances beyond his/her control must inform the Garden Chair(s).
E. Gardening activity and plant growth must be restricted to each individual’s plot.
F.The Garden Council will determine if any of the common gardens produce, materials, or supplies may be donated or sold. All proceeds will be turned over to the treasury for benefit of the garden only.
G. Harvesting of Common Areas: The Chair of the Orchard Committee will determine the harvest dates of all common area fruiting plants and will notify the membership of harvesting day(s). Each gardener may pick only enough fruit for a sampling. Please don’t be greedy.

VIII. INSPECTION COMMITTEE
A. Consists of at least three members of the Garden Council, including a minimum of one current officer.
B. The Committee will conduct inspections in May, June, July and August to ensure that all plots and aisles are clean, healthy, and free of weeds, infestation, and hazards. Additional inspections may be conducted at the Garden Council’s discretion.
C. The Committee will notify the appropriate Row Captains of plots or aisle areas that do not meet criteria and the Row Captains will notify the members whose plots and aisle areas require remediation. Members are expected to reply immediately to such a notice and make arrangements to have the plot and aisle area back to standards within five days of the notice. Failure to comply within five days without adequate excuse, as determined in the discretion of the Chair(s), will result in a warning.

IX. GENERAL RULES
A. As part of the community, gardeners are expected to participate in garden activities and preparation for special events, such as: the PHS City Garden Contest, Fundraisers, Festivals, Holiday Party, Special Projects, and Fall BBQ.
B. Grievances should be brought to the attention of the Row Captain. The Row Captain will attempt to resolve grievances and will convey unresolved grievances to the officers for resolution.
C. Removal or harvesting of any beneficial creatures from the garden is prohibited. No digging of worms.
D. Use of non-organic or synthetic pesticides or herbicides by individual gardeners is not permitted. The Garden Council encourages and prefers gardeners to utilize organic and natural gardening methods.
E. No one may climb trees except at the direction of the Orchard Committee.
F. Gardeners may not damage, prune, harvest, pull out weeds or plants or tend to other gardener’s plot unless specifically invited. Failure to comply with this Rule may result in loss of membership in the Garden. A dismissal requires a majority vote of the Garden Council.
G. Guests and children, must be accompanied by a Voting Member or assisting gardener and obey all garden by-laws.
H. Pets brought into the garden must be restrained on a leash, kept out of plots and the person responsible must clean up after the pet.
I. Illegal activities within the garden, by a Member or his/her guests, will result in the Member’s immediate expulsion.
J. Violation of any of the garden by-laws will result in a warning.
K. Any gardener who does not satisfy the Membership Requirements or receives two warnings in a season is eligible for dismissal. A dismissal requires a majority vote of the Garden Council.
——————————————————
Southwark Queen Village Community Garden
I have read the by-laws governing Southwark Queen Village Community Garden.
I will abide by the by-laws, rules and regulations of the garden. I understand failure to do so may lead to termination of my membership. I understand that if I give up my membership or my membership is terminated, I must return my key in a timely manner.
Signature: _________________________________________________________
Please print clearly
Name:_____________________________________________ Date:__________
Plot No.:____________
Address :__________________________________________________________
Telephone: ( )____ – ______
Email: ____________________________________________________________
□ I do not use email. Please have my row captain contact me when necessary.
T o be filled out by a representative of the Garden Council
Amount of Dues Paid: __________ Date: __________
Representative’s Initials:________

Southwark/Queen Village Community Garden By-Laws, revised June 2012

Wednesday, March 28th, 2012

Southwark / Queen Village Community Garden, EST. 1976
311 – 333 Christian Street, Philadelphia, PA 19147

Mailing Address:
Southwark / Queen Village Community Garden
c/o Queen Village Neighbors Association
P.O. Box 63763, Philadelphia, PA 19147

Mission Statement:
Southwark / Queen Village Community Garden (SWQVCG), created in 1976, is a space for public gardening, creating and connecting communities and nurturing bio-diversity. Southwark / Queen Village Community Garden is managed as a gardening park by the Neighborhood Gardens Association / A Philadelphia Land Trust and by the gardeners.

GARDEN BY-LAWS

I. MEMBERSHIP
A. Each plot must have at least one Voting Member, who:
1. has one vote on any matter coming before the membership for a vote; and
2. must attend 5 meetings and 5 cleanups (or equivalent).
B. Each plot may have one assisting gardener. If the assisting gardener wishes to be a Voting Member, he or she must fulfill all the obligations of a Voting Member.
C. Eligibility for Membership
1. First priority will be given to Queen Village Residents: Delaware River to 6th Street; south side Lombard St. to the north side Washington Avenue.
2. The Garden Chair(s) maintain the waiting list of applicants for membership. Order on the waiting list is determined first by residency and then by date of application.
3. Applicants are accepted according to plot availability. Current gardeners have first preference to apply for a vacant plot. No household may have more than one plot. The Garden Chair(s) will maintain the plot list of assigned plots. Only the Garden Chair(s), after consultation with the Officers, may assign or transfer plots, and should do so based on the expected commitment of the applicants to the goals of the community garden and ability to meet ongoing membership requirements.
D. Membership Requirements
1. In addition to the requirements described above, each Voting Member is required to:
a. sign the SWQVCG By-laws
b. if required, sign the Neighborhood Gardening Association (NGA) Agreement,
c. register for and perform two weeks of watering duty,
d. join and actively participate in a Committee, and
e. meet the Garden Criteria and General Rules described below.
2. Each Member is to renew his/her membership annually at the March meeting.
E. Membership Fees
1. The purpose of membership fees is to pay for the total annual “basic” costs which include, but are not limited to, water and electric bills, irrigation system operation and maintenance, trash bags and mosquito control.
2. The garden members assigned to each voting plot are responsible for paying membership fees for their plot. The membership fees are to be paid at the March garden meeting or as soon afterwards as possible but no later than April 1 or at another date arranged with the garden officers.
3. Each fall, the membership fees for the following year will be determined by taking the current year’s basic costs less the year’s fundraising proceeds designated for “general funds” and divided by the number of voting plots in the garden. The fees will be reviewed and approved by the garden officers and reported at the November garden meeting.
4. It is the intention of the garden membership that dues shall not be a barrier to garden membership.
5. A $2,000 “rainy day” fund will be kept in reserve for unexpected costs.

II. MEETINGS
1. Meetings are held on the second Monday of every month from 7:00 pm to 8:00 pm, except the months of December, January and February. If the second Monday needs to be cancelled, the meeting will take place on the second Tuesday of the month.
2. Location of meetings October through March will be at an indoor site; from April through September, meetings will be held in the Garden unless the Chair(s) moves the meeting because of inclement weather.
3. A Voting Member who attends fewer than five meetings per season, March through November, will receive one warning.
4. Any Voting Member unable to attend at least five meetings due to issues outside of his/her control must inform his/her Row Captain.
5. The Officers are to give notice and provide an agenda, noting the matters on which a vote will be taken, at least two days before a Meeting.
6. The members who have a right to vote who are present at any regularly scheduled meeting will constitute a quorum, except for amending the By-laws, when 50% of the Voting members must be present to form a quorum.
7. Except for amending the By-laws, all issues to be voted on shall be decided by a simple majority of the Voting Members present at the meeting in which the vote takes place (Ex.: If 20 Voting Members are present a simple majority constitutes 11). The vote of two-thirds of the Voting Members present is required to amend the By-laws, assuming a quorum is present.

III.CLEAN-UPS
1. Regular garden clean-ups are held the Saturday following a garden meeting. Rain dates for clean-ups will be Sunday following a garden meeting. Clean-ups require two hours of work in the common areas as directed by the clean-up leader and excludes any time spent working on the gardener’s own plot.
2. For those who cannot complete the required regular clean-ups, a task list and sign up sheet is posted in the garden shed. Members are to record his/her completed tasks and time to be counted towards the regular clean-up requirement on the sign up sheet. Two hours of tasks equal one regular clean-up.
a. A member who attends fewer than the required regular clean-ups and does not complete equivalent task time will receive one warning.
b. Any Member unable to attend the required number of regular clean-ups or complete equivalent task time due to issues outside of his/her control must inform his/her Row Captain.

IV. ELECTION OF OFFICERS
1. Officers are elected to a two-year term at the March meeting. The holding of an office is limited to two consecutive terms.
2. The officers are: Chair(s), Vice-Chair, Treasurer, Corresponding Secretary and Recording Secretary.

V. ROW CAPTAINS
1. One or two gardeners per row will be appointed by the Chairs to serve as Row Captain(s) for a term of two-years.
2. Row Captain duties include:
a. Making sure each gardener on his/her row keeps his/her garden plot free of weeds and debris and paths are clear and weed free.
b. Making sure no items are stored in any path (except watering cans).
c. Notifying gardeners in your row of special clean-ups and other events.
d. Notifying gardeners in your row without email service of all meetings, clean-ups, and other activities by phone.
e. Resolving gardeners concerns and grievances or bringing them to the attention of the officers if unable to resolve.
f. Coordinating and leading one clean-up per season.
g. Reporting the general health of the row to the Chair(s) on a regular basis.

VI. GARDEN COUNCIL
1. The officers, Row Captains, and the immediate past Garden Chair(s) will constitute the Garden Council.
2. The Garden Council will serve as the By-laws Committee to consider proposed changes to the by-laws. The Committee will present its recommendations on the By-laws to the Members. Only the Members can approve changes to the By-laws.

VII. GARDEN CRITERIA
1. Each garden plot must be cleared and planting begun no later than May 1 or the plot will be forfeited.
2. Each Voting Member is responsible for mulching, weeding and clearing his/her plot and the paths surrounding it. Each Voting Member must chip the paths bordering his/her plot.
3. Each Member is responsible for maintaining the ‘health’ of his/her plot by removing noxious or invasive plants, sickly plant material, rotting plant materials and/or pest infested plants. Any Voting Member receiving notice from his/her row captain, the Inspection Committee or Garden Council of unhealthy conditions in his/her plot must clear the unhealthy conditions within five days of receiving the notice. Plots with serious infestation may be cleared at the discretion of the Garden Council or Inspection Committee.
4. Absence: Any Voting Member unable to maintain his/her plot due to circumstances beyond his/her control must inform the Garden Chair(s). A Voting Member who requires a temporary substitute gardener who is not a garden member must request permission from the Garden Chair(s). Temporary gardeners must abide by the garden By-laws and the NGA agreement.
5. Gardening activity and plant growth must be restricted to each individual’s plot.
6. The Garden Council will determine if any of the common gardens produce, materials, or supplies may be donated or sold. All proceeds will be turned over to the treasury for benefit of the garden only.
7. Harvesting of Common Areas: The Chair of the Orchard Committee will determine the harvest dates of all common area fruiting plants and will notify the membership of harvesting day(s). Each gardener may pick only enough fruit for a sampling. Please don’t be greedy.

VIII. INSPECTION COMMITTEE
1. Consists of at least three members of the Garden Council, including a minimum of one current officer.
2. The Committee will conduct inspections in May, June, July and August to ensure that all plots and aisles are clean, healthy, and free of weeds, infestation, and hazards. Additional inspections may be conducted at the Garden Council’s discretion.
3. The Committee will notify the appropriate Row Captains of plots or aisle areas that do not meet criteria and the Row Captains will notify the members whose plots and aisle areas require remediation. Members are expected to reply immediately to such a notice and make arrangements to have the plot and aisle area back to standards within five days of the notice. Failure to comply within five days without adequate excuse, as determined in the discretion of the Chair(s), will result in a warning.

IX. GENERAL RULES
1. As part of the community, gardeners are expected to participate in garden activities and preparation for special events, such as: the PHS City Garden Contest, Fundraisers, Festivals, Holiday Party, Special Projects, and Fall BBQ.
2. Grievances should be brought to the attention of the Row Captain. The Row Captain will attempt to resolve grievances and will convey unresolved grievances to the officers for resolution.
3. Removal or harvesting of any beneficial creatures from the garden is prohibited. No digging of worms.
4. Use of non-organic or synthetic pesticides or herbicides by individual gardeners is not permitted. The Garden Council encourages and prefers gardeners to utilize organic and natural gardening methods.
5. No one may climb trees except at the direction of the Orchard Committee.
6. Gardeners may not damage, prune, harvest, pull out weeds or plants or tend to other gardener’s plot unless specifically invited. Failure to comply with this Rule may result in loss of membership in the Garden. A dismissal requires a majority vote of the Garden Council.
7. Guests and children, must be accompanied by a Voting Member or assisting gardener and obey all garden by-laws.
8. Pets brought into the garden must be restrained on a leash, kept out of plots and the person responsible must clean up after the pet.
9. Illegal activities within the garden, by a Member or his/her guests, will result in the Member’s immediate expulsion.
10. Violation of any of the garden by-laws will result in a warning.
11. Any gardener who does not satisfy the Membership Requirements or receives two warnings in a season is eligible for dismissal. A dismissal requires a majority vote of the Garden Council.
——————————————————
Southwark Queen Village Community Garden
I have read the by-laws governing Southwark Queen Village Community Garden.
I will abide by the by-laws, rules and regulations of the garden. I understand failure to do so may lead to termination of my membership. I understand that if I give up my membership or my membership is terminated, I must return my key in a timely manner.
Signature: _________________________________________________________
Please print clearly
Name:_____________________________________________ Date:__________
Plot No.:____________
Address :__________________________________________________________
Telephone: ( )____ – ______
Email: ____________________________________________________________
□ I do not use email. Please have my row captain contact me when necessary.
T o be filled out by a representative of the Garden Council
Amount of Dues Paid: __________ Date: __________
Representative’s Initials:________

SWQV GARDEN BY-LAWS, REVISED 2011

Thursday, April 7th, 2011

Southwark / Queen Village Community Garden, EST. 1976
311 – 333 Christian Street, Philadelphia, PA 19147

Mailing Address:
Southwark / Queen Village Community Garden
c/o Queen Village Neighbors Association
P.O. Box 63763, Philadelphia, PA 19147

Mission Statement:
Southwark / Queen Village Community Garden (SWQVCG), created in 1976, is a space for public gardening, creating and connecting communities and nurturing bio-diversity.  Southwark / Queen Village Community Garden is managed as a gardening park by the Neighborhood Gardens Association / A Philadelphia Land Trust and by the gardeners.

BY-LAWS:

I. MEMBERSHIP

A. Each plot must have at least one Voting Member, who:
1. pays an annual membership fee of $15 or $10 for seniors age 60 or older;
2. has one vote on any matter coming before the membership for a vote; and
3. must attend 5 meetings and 5 cleanups (or equivalent).
B. Each plot may have one assisting gardener. If the assisting gardener wishes to be a Voting Member, he or she must fulfill all the obligations of a Voting Member.
C.  Eligibility for Membership
1. First priority will be given to Queen Village Residents:  Delaware River to 6th Street; south side Lombard St. to the north side Washington Avenue.
2. The Garden Chair(s) maintain the waiting list of applicants for membership. Order on the waiting list is determined first by residency and then by date of application.
3. Gardeners have first preference to apply for a vacant plot.  No household may have more than one plot. The Garden Chair(s) will maintain the plot list of assigned plots. Only the Garden Chair(s), after consultation with the Officers, may assign or transfer plots, and should do so based on the expected commitment of the applicants to the goals of the community garden and ability to meet ongoing membership requirements.
D. Membership Requirements
1. In addition to the requirements described above, each Voting Member is required to:
a. sign the SWQVCG By-laws
b. if required, sign the Neighborhood Gardening Association (NGA) Agreement,
c. register for and perform two weeks of watering duty,
d. join and actively participate in a Committee, and
e. meet the Garden Criteria and General Rules described below.
2. Each Member is to renew his/her membership annually at the March meeting.

II. MEETINGS
1. Meetings are held on the second Monday of every month from 7:00 pm to 8:00 pm, except the months of December, January and February. If the second Monday needs to be cancelled, the meeting will take place on the second Tuesday of the month.
2. Location of meetings October through March will be at an indoor site; from April through September, meetings will be held in the Garden unless the Chair(s) moves the meeting because of inclement weather.
3. A Voting Member who attends fewer than five meetings per season, March through November, will receive one warning.
4. Any Voting Member unable to attend at least five meetings due to issues outside of his/her control must inform his/her Row Captain.
5. The Officers are to give notice and provide an agenda, noting the matters on which a vote will be taken, at least two days before a Meeting.
6. The members who have a right to vote who are present at any regularly scheduled meeting will constitute a quorum, except for amending the By-laws, when 50% of the Voting members must be present to form a quorum.
7. Except for amending the By-laws, all issues to be voted on shall be decided by a simple majority of the Voting Members present at the meeting in which the vote takes place (Ex.: If 20 Voting Members are present a simple majority constitutes 11). The vote of two-thirds of the Voting Members present is required to amend the By-laws, assuming a quorum is present.

III. CLEAN-UPS
1. Regular garden clean-ups are held the Saturday following a garden meeting. Rain dates for clean-ups will be Sunday following a garden meeting. Clean-ups require two hours of work in the common areas as directed by the clean-up leader and excludes any time spent working on the gardener’s own plot.
2. For those who cannot complete the required regular clean-ups, a task list and sign up sheet is posted in the garden shed.  Members are to record his/her completed tasks and time to be counted towards the regular clean-up requirement on the sign up sheet.  Two hours of tasks equal one regular clean-up.
a. A member who attends fewer than the required regular clean-ups and doesnot complete equivalent task time will receive one warning.
b. Any Member unable to attend the required number of regular clean-ups or complete equivalent task time due to issues outside of his/her control must inform his/her Row Captain.

IV. ELECTION OF OFFICERS
1. Officers are elected to a two-year term at the March meeting.  The holding of an office is limited to two consecutive terms.
2. The officers are:  Chair(s), Vice-Chair, Treasurer, Corresponding Secretary and Recording Secretary.

V. ROW CAPTAINS
1. One or two gardeners per row will be appointed by the Chairs to serve as Row Captain(s) for a term of two-years.
2. Row Captain duties include:
a. Making sure each gardener on his/her row keeps his/her garden plot free of weeds and debris and paths are clear and weed free.
b. Making sure no items are stored in any path (except watering cans).
c. Notifying gardeners in your row of special clean-ups and other events.
d. Notifying gardeners in your row without email service of all meetings, clean-ups, and other activities by phone.
e. Resolving gardeners concerns and grievances or bringing them to the attention of the officers if unable to resolve.
f. Coordinating and leading one clean-up per season.
g. Reporting the general health of the row to the Chair(s) on a regular basis.

VI. GARDEN COUNCIL
1. The officers, Row Captains, and the immediate past Garden Chair(s) will constitute the Garden Council.
2. The Garden Council will serve as the By-laws Committee to consider proposed changes to the by-laws.  The Committee will present its recommendations on the By-laws to the Members.  Only the Members can approve changes to the By-laws.

VII. GARDEN CRITERIA
1. Each garden plot must be cleared and planting begun no later than May 1 or the plot will be forfeited.
2. Each Voting Member is responsible for mulching, weeding and clearing his/her plot and the paths surrounding it. Each Voting Member must chip the paths bordering his/her plot.
3. Each Member is responsible for maintaining the ‘health’ of his/her plot by removing noxious or invasive plants, sickly plant material, rotting plant materials and/or pest infested plants. Any Voting Member receiving notice from his/her row captain, the Inspection Committee or Garden Council of unhealthy conditions in his/her plot must clear the unhealthy conditions within five days of receiving the notice.  Plots with serious infestation may be cleared at the discretion of the Garden Council or Inspection Committee.
4. Absence:  Any Voting Member unable to maintain his/her plot due to circumstances beyond his/her control must inform the Garden Chair(s).  A Voting Member who requires a temporary substitute gardener who is not a garden member must request permission from the Garden Chair(s).  Temporary gardeners must abide by the garden By-laws and the NGA agreement.
5. Gardening activity and plant growth must be restricted to each individual’s plot.
6. The Garden Council will determine if any of the common gardens produce, materials, or supplies may be donated or sold.  All proceeds will be turned over to the treasury for benefit of the garden only.
7. Harvesting of Common Areas:  The Chair of the Orchard Committee will determine the harvest dates of all common area fruiting plants and will notify the membership of harvesting day(s). Each gardener may pick only enough fruit for a sampling.   Please don’t be greedy.

VIII. INSPECTION COMMITTEE
1. Consists of at least three members of the Garden Council, including a minimum of one current officer.
2. The Committee will conduct inspections in May, June, July and August to ensure that all plots and aisles are clean, healthy, and free of weeds, infestation, and hazards.  Additional inspections may be conducted at the Garden Council’s discretion.
3. The Committee will notify the appropriate Row Captains of plots or aisle areas that do not meet criteria and the Row Captains will notify the members whose plots and aisle areas require remediation. Members are expected to reply immediately to such a notice and make arrangements to have the plot and aisle area back to standards within five days of the notice. Failure to comply within five days without adequate excuse, as determined in the discretion of the Chair(s), will result in a warning.

IX. GENERAL RULES
1. As part of the community, gardeners are expected to participate in garden activities and preparation for special events, such as:  the PHS City Garden Contest, Fundraisers, Festivals, Holiday Party, Special Projects, and Fall BBQ.
2. Grievances should be brought to the attention of the Row Captain.  The Row Captain will attempt to resolve grievances and will convey unresolved grievances to the officers for resolution.
3. Removal or harvesting of any beneficial creatures from the garden is prohibited.  No digging of worms.
4. Use of non-organic or synthetic pesticides or herbicides by individual gardeners is not permitted.  The Garden Council encourages and prefers gardeners to utilize organic and natural gardening methods.
5. No one may climb trees except at the direction of the Orchard Committee.
6. Gardeners may not damage, prune, harvest, pull out weeds or plants or tend to other gardener’s plot unless specifically invited. Failure to comply with this Rule may result in loss of membership in the Garden. A dismissal requires a majority vote of the Garden Council.
7. Guests and children, must be accompanied by a Voting Member or assisting gardener and obey all garden by-laws.
8. Pets brought into the garden must be restrained on a leash, kept out of plots and the person responsible must clean up after the pet.
9. Illegal activities within the garden, by a Member or his/her guests, will result in the Member’s immediate expulsion.
10. Violation of any of the garden by-laws will result in a warning.
11. Any gardener who does not satisfy the Membership Requirements or receives two warnings in a season is eligible for dismissal.  A dismissal requires a majority vote of the Garden Council.

——————————————————

Southwark Queen Village Community Garden

I have read the by-laws governing Southwark Queen Village Community Garden.

I will abide by the by-laws, rules and regulations of the garden. I understand failure to do so may lead to termination of my membership.  I understand that if I give up my membership or my membership is terminated, I must return my key in a timely manner.

Signature: _________________________________________________________

Please print clearly

Name:_____________________________________________  Date:__________

Plot No.:____________

Address :__________________________________________________________

Telephone: (      )____ – ______

Email: ____________________________________________________________

□ I do not use email.  Please have my row captain contact me when necessary.

T o be filled out by a representative of the Garden Council

Amount of Dues Paid: __________            Date: __________

Representative’s Initials:________

SWQV GARDEN BY-LAWS (REVISED 2009)

Friday, September 11th, 2009

Southwark / Queen Village Community Garden, Est. 1976
311-333 Christian Street, Philadelphia, PA 19147

Mailing Address:
Southwark / Queen Village Community Garden
℅ Queen Village Neighbors Association
P.O. Box 63763, Philadelphia PA 19147

Mission Statement:
Southwark / Queen Village Community Garden (SWQVCG), created in 1976, is a space for public gardening, creating and connecting communities and nurturing bio-diversity. Southwark / Queen Village Community Garden is managed as a garden park by the Neighborhood Gardens Association / A Philadelphia Land Trust and by the gardeners.

BY-LAWS

I. MEMBERSHIP REQUIREMENTS
1. First priority will be given to Queen Village Residents: Delaware River to 6th Street; south side Lombard St. to the north side Washington Avenue.
2. Applications are processed on a first come, first serve basis. Order of the waiting list is determined first by residency and then by date of application. The Garden Chair(s) maintains the waiting list. The waiting list will be maintained through March of the following year.
3. Applicants are accepted according to plot availability. Current gardeners have first preference to apply for a vacant plot. Unless approved by the membership, no household may have more than one plot. The Garden Chair(s) will maintain the plot list. Only the Garden Chair(s) may assign or transfer plots.
4. Registration fee per plot is set by the membership of the garden. The membership fee is $15 and $10 for seniors of age sixty or older.
5. Each gardeners is required to pay a registration fee, sign the SWQV by-laws and, if required, the Neighborhood Gardening Association (NGA) agreement and register for two weeks of watering duty. Each gardeners is to renew his/her membership annually by completing the above requirements at the March meeting and in any event no later than the close of the April meeting. A gardener will be bound by these by-laws until the gardeners renews his/her membership or his/her membership ends.

II. MEETINGS
1. Meetings are held on the second Monday of every month frp, 7:00 pm to 8:00 pm, except the months of January and February. If the second Monday needs to be cancelled, the meeting will take place on the second Tuesday of the month.
2. Location of meetings October through March will be at an indoor site; from April through September, meetings will be held in the Garden.
3. Each gardener must attend at least five meetings per season, March through November of the same year, to retain membership.
a. Attending less than five results in one warning.
b. Absence: any gardeners unable to attend at least five meetings due to issues outside of his/her control must inform his/her Row Captain.

III. CLEANUPS
1. Regular garden clean-ups are held the Saturday following a garden meeting.
2. Each gardener must attend at least five regular clean-ups each season to retain membership. Gardeners are expected to attend special clean-ups as part of his/her membership.
3. For those who cannot complete five regular cleanups a task list and sign up sheet is posted in the garden shed. Gardeners are to record his/her completed tasks and time to be counted towards the regular clean-up requirement on the sign up sheet. Two hours of tasks equal one regular clean-up.
a. Attending less than five regular clean-ups or equivalent task time results in one warning.
b. Absence: any gardener unable to attend at least five regular clean-ups due to issues outside of his/her control must inform his/her Row Captain.

IV. ELECTION OF OFFICERS
1. Officers are elected to a two-year term at the March meeting. The holding of an office is limited to two consecutive terms.
2. Each gardener gets one vote.
3. The officers are: Chair(s), Vice-Chair, Treasurer, Corresponding Secretary and Recording Secretary.

V. ROW CAPTAINS
1. One or two gardeners per row will be appointed by the Chairs to serve as Row Captain(s) for a term of two years.
2. Row captain duties include:
a. Making sure each gardeners on his/her row keeps his/her garden plot free of weeds and debris and paths are clear and weed free.
b. Making sure no items are stored in any path (except watering cans).
c. Notifying gardeners in your row without email service of all meetings, clean-ups, and other activities by phone.
e. Resolving gardeners concerns and grievances of bringing them to the attention of the officers if unable to resolve.
f. Coordinating and leading one clean-up per season.
g. Reporting the general health of the row to the Chair(s) on a regular basis.

VI. GARDEN COUNCIL
1. The officers, Row Captains, and the immediate past Garden Chair(s) will constitute the Garden Council.
2. The Garden Council responsibilities are set forth throughtout the by-laws.
3. The Garden Council will serve as the by-laws committee.
a. A quorum of five committee members is required to pass any by-law recommendation or revision.
b. By-loaw amendments may be proposed by any gardener at any membership meeting or given to any officer for consideration by the committee.

VII. GARDEN CRITERIA
1. Each garden plot must be cleared and planting begun no later than May 2 or the plot will be forfeited.
2. Each gardener is responsible for mulching, weeding and clearing his/her plot and the paths surrounding it. Each gardener must chip the paths bordering hi/her plot.
3. Each gardener is responsible for maintaining the ‘health’ of his/her plot by removing noxious or invasive plants, sickly plant material, rotting plant materials and/or pest infested plants. Any gardener receiving notice from his/her row captain, the inspection committee or Garden Council of unhealthy conditions in his/her plot must clear the unhealthy conditions within five days of receiving the notice. Plots with serious infestation may be cleared at the discretion of the Garden Council or inspection committee.
4. Absence: Any gardener unable to maintain his/her plot due to circumstances beyond his/her control must inform the Garden Chairs. If you require temporary substitute gardener that is not a garden member, you must request permission from the garden Chairs. Temporary gardeners must abide by the garden by-laws and the NGA agreement.
5. Gardening activity and plant growth must be restricted to each individual’s plot.
6. The Garden Council will determine if any of the common gardens produce, materials, or supplies may be donated or sold. All proceeds will be turned over to the treasury for benefit of the garden only.
7. Harvesting of Common Areas: The Chair of the Orchard Committee will determine the harvest dates of all common area fruiting plants and will notify the membership of harvesting days. Each gardener may pick only enough fruit for a sampling. Please don’t be greedy.

VIII. INSPECTION COMMITTEE
1. Consists of at least three members of the Garden Council, including a minimum of one current officer.
2. The committee will conduct inspections in May, June, July, August, and November to ensure that all plots and aisles are clean, healthy, and free of weeds, infestation, and hazards. Additional inspections may be conducted at the Garden Council’s discretion.
3. The committee will issue a warning to a gardener whose plot or aisle area does not meet criteria and will also notify the appropriate Row Captain. Gardeners are expected to reply immediately to such a warning and make arrangements to have the garden back to standards within five days of the warning.

IX. GENERAL RULES
1. As part of the community, gardeners are invited to participate in garden activities and preparation for special events, such as: Garden Judging, Fundraisers, Festivals, Holiday Party, Special Projects, and Fall BBQ
2. Grievances should be brought to the attention fo the Row Captain. The Row Captain will attempt to resolve grievances and will convey unresolved grievances to the officers for resolution.
3. Removal of harvesting of any beneficial creatures from the garden is prohibited. No digging of worms.
4. Use of non-organic or synthetic pesticides or herbicides by individual gardeners is not permitted. The Garden Council encourages and prefers gardeners to utilize organic and natural gardening methods.
5. Gardeners may not climb trees except at the direction of the Orchard Committee.
6. Gardeners may not disturb, damage or tend to other gardener’s plots unless specifically invited.
7. Guests and children must be accompanied by a gardener and obey the garden by-laws.
8. Pets brought into the garden must be restrained on a leash, kept out of plots and the person responsible must clean up after the pet.
9. Illegal activities within the garden, by a gardener or his/her guests, will result in the gardener’s immediate expulsion.
10. Violation of any of the garden by-laws will result in a warning.
11. Any gardener who does not satisfy the Membership Requirements or receives two warnings is eligible for dismissal. A dismissal requires a majority vote of the current Officers.

SWQV GARDEN BY-LAWS, REVISED MARCH 2007

Sunday, March 11th, 2007

Southwark / Queen Village Community Garden (SW/QVCG) By-Laws (Revised March 2007 by the By-laws committee)
Non-compliance with the By-Laws constitutes a warning. Two warnings will lead to expulsion from the garden.

I. MEMBERSHIP
a. First priority will be given to Queen Village Residents: Delaware River to 6th Street; south side Lombard St. to the north side Washington Avenue.
b.Applications are processed on a first come, first serve basis. Order on the list is determined by date of application. The Garden Chair (or Co-Chairs) maintains the list.
c. Applicants are accepted according to plot availability. A waiting list will be maintained through March of the following year.
d. Each gardener must sign a copy of the Neighborhood Gardening Association (NGA) gardening agreement every five years AND a copy of SW/QVCG By-Laws each year at the March meeting.
e.Current gardeners have first preference to choose either their same plot or apply for a vacant plot.
f.Registration fee per plot is $15.00, $10.00 for senior citizens (60+) payable in person at the March meeting.
Every effort to complete all garden administrative requirements: the signing of garden By-Laws, the signing of the NGA agreement )as appropriate), the payment of your plot fee, and the signing-up for two weeks of watering duty should occur at the March meeting and must be completed not later than the April meeting.
g. Unless approved by membership, no household may have more than one plot.

II. MEETINGS/CLEANUPS
a. Each gardener must attend at least five meetings per season to retain membership.
i. Attending less that five constitutes one warning.
ii. Absence: any gardener unable to attend at least five meetings due to health, or work requirements must inform his/her Row Captain.
b. Meetings are held on the second Monday of every month from 7:00 pm to 8. Except the months of : January and February. If the second Monday needs to be cancelled, the meeting will take place on the second Tuesday of the month.
c. Location of each meeting October through March will be at an indoor site; from April through September, each meeting will be held in the Garden.
d. Each gardener must attend at least five regular garden clean-ups per season to retain membership.
i. Attending less than five results in one warning.
ii. Absence: any gardeners unable to attend at least five meetings due to issues outside of his/her control must inform his/her Row Captain.
e. Regular garden clean-ups are held the Saturday following a garden meeting. Rain dates for clean-ups will be Sunday following a garden meeting.
f. For those who cannot make regular Saturday cleanups, a task list/sign up sheet is posted in the garden shed. Completed tasks that you record on this list are counted as a clean-up requirement.
g. Attendance for special clean-ups if needed during the season count towards your five cleanup requirements.

III.ELECTION OF OFFICERS
a. Officers are elected to a two-year term at the March meeting. The holding of an office is limited to two consecutive terms.
b. Each gardener gets one vote.
c. The officers are: Chair(s), Vice-Chair, Treasurer, Corresponding Secretary, Recording Secretary and Sargent –at-Arms.
d. The officers, Row Captains, and the immediate past garden chair (or Co-Chairs) will constitute the Garden Council.

IV. ROW CAPTAINS
a. One or two gardeners per row will be appointed Row Captain (or Row-Co Captains) and will server a two year term.
b. Row captain duties include:
i. Making sure each gardeners on his/her row keeps his/her garden plot free of weeds and debris and paths are clear and weed free.
ii. Making sure no items are stored in any path (except watering cans).
iii. Notifying gardeners in your row of special cleanups and other events.all meetings, clean-ups, and other activities by phone.
iv. Reminding gardeners in your row without Email service of all meetings, clean-ups, and other activities by phone.
v. Bringing concerns or grievances of a fellow gardener in your row to the attention of the officers.
vi. Will coordinate in person no less than one clean-up per season.
vii. Will regularly report on the general health of the row to the Chair and Vice-Chair (or Co-Chairs).

V. BY-LAWS COMMITTEE
a. The Vice-Chair (or Co-Chairs) will Chair the By-Laws committee.
b. The officers, Row Captains, and the immediate past garde Chair (or Co-Chairs) will constitute the By-Laws Committee.
c. A quorum of five committee members is required to pass any By-Law recommendations or revisions.
d. By-Law suggestions may be presented by any gardener at any membership meeting or given to any officer for consideration by the committee.

VI. GARDEN CRITERIA
a. Each garden plot must be cleared and planting begun no later than May 1, or the plot will be forfeited.
b. Each gardener is responsible for weeding and clearing his/her plot and the paths surrounding it.
c. Each gardener is responsible for maintaining the ‘health’ of his/her plot by removing sickly plant material, rotting plant materials and/or pest infested plants. Plots with serious infestation may be cleared at the discretion of the inspection committee.
d. Absence: Any gardener unable to maintain his/her plot due to health or work requirements must inform his/her Row Captain.. If you have a substitute gardener you must inform your Row Captain. If you require assistance, you must inform your Row Captain. Substitute gardeners must follow all of the garden by-laws and the NGA agreement.
e. Recycling should be placed in blue containers and put out after 6:00 pm the night before or before 7:00 am the morning of collection.
f. Each gardener is encouraged to mulch all soil in plot. Each gardener must chip paths surrounding his/her plot.
g. Gardening activity and plant growth must be restricted to each individual’s plot.
h. Growing or using illegal substance in the garden will lead to immediate expulsion.
i. Noxious or invasive plants (as identified and posted by the Garden Council in our large shed) must be cleared by the gardener in five days, or thereafter by persons designated by the Garden Council.
j. Pesticide use is not allowed.
k. Only produce/materials grown in a gardener’s own plot may be sold for personal profit.
l. Garden Council will determine if any of the common garden’s produce, materials, or supplies may be donated or sold. All proceeds will be turned over to the treasury for benefit of the garden only.
m. Tree climbing, except by the Orchard Committee, is forbidden.
n. Harvesting: The Chair of the Orchard Committee will determine the harvest dates of all common area fruiting plants and will notify the membership of harvesting day(s).
o. Individual gardeners may pick only enough fruit for a sampling from the arbor and orchards. Please don’t be greedy.

VII. INSPECTION COMMITTEE
a. Consists of at least three members of the Garden Council (see III. d.)
b. The committee will conduct an inspection prior to the June, July and August meeting to see that all gardens and aisles are clean and weed, infestation, and hazard free.
c. The committee may issue a warning(s) to a gardener whose plot does not meet criteria and will also notify the appropriate Row Captain.

VIII. GENERAL RULES
a. As Community Gardeners you are invited to participate in garden activities and preparation for special events, such as: Garden Judging, Fundraisers, Festivals, Holiday Party, Special Projects, and Fall BBQ
b. Grievances should be brought to the attention of the Row Captain. The Row Captain will convey grievances to the Garden Council for resolution.
c. No digging of worms anywhere in the garden.
d. Gardeners must stay out of others’ plots unless specifically invited.
e. Children must be accompanied by and supervised by an adult.
f. Pets brought into the garden must be restrained on a leash (including off-season) and the person responsible must clean-up any droppings, food, etc.
g. Garden plots are not transferable by a garden member.