Archive for May, 2014

Minutes 12 May 2014

Wednesday, May 14th, 2014

Southwark Queen Village Community Garden Monthly Meeting:   Held in Garden

May 12, 2014

Meeting called to order 7:00p

Minutes approved.

President’s Welcome

  • Reverend Trimble moved and decided to leave the garden.  There was a card signed by gardeners and a garden donation to Christ Church garden on his behalf.
  • Introduction of newest gardener.

Treasurer’s Report 

President’s Report 

  • Garden Council Mtg – objectives for the year
      • Reduce food waste in garden
      • Clean up west end of garden
      • Plot inspections
      • Clarify language in by-laws upon plot turnover
  • Reminder to sign by-laws
  • BBQ date decision at next meeting

VP Report

  • Water usage report – down a bit from last year
  • Front fence should not be used for storage – please remove items stored along fence
  • Plot inspection results and discussion – reminder to plant plots by May 1.  Garden might enforce this policy this year.

Committee Reports

  • Bees – hive inspections occurred, hives are doing well.  Discussion of bee stings and bee aggression.
  • City Harvest – is back in action and will be helping reduce food waste, waiting for crops to be ready, harvesting soon.

General Business

  • Lawn furniture – random “donation” – addressed and remedied
  • Proposal to re-skin and repair shed.   Proposal introduced by Thom.  Roof is solid, doors need repair, shed needs skin.  Electrical would need to be moved.  Re-stain skin.   It is not clear that funding can come from any other source.  Repairs are badly needed or we face the possibility of losing the shed.  It is not cheaper to build a new building versus repair the existing structure.   Proposal estimates:50 hours of work at $25/hour

    Materials $1400 (slightly old estimate)

    Possible total:  $2700-3000 (allowing for materials costs)

    Motion was made to approve garden funds for this purpose and seconded.  Vote was unanimous.

Meeting adjourned at 7:36.


Minutes 7 April 2014

Saturday, May 10th, 2014

Southwark Queen Village Community Garden Minutes

April 7, 2014

At Weccacoe Recreation Center

1.         Meeting Introduction (John )

2.         Approval of Minutes (John )

3.         Treasurer’s Report (Suzanne )

4.         President’s Report

$10 a bale for salt hay.  Goes toward city harvest.

5.         Water Report

March 31 water was turned on.

If you have a barrel that is old and fragile, talk to Tom or John.

On the sidewalk, one tree protector is broken off and the other is badly bent.

Repairman can fix it on site, but not as good a job. Or he can take to the shop for better job.

On site, $250… $450 off site.

6.         City Harvest (Ed)

Season started… 80 gardens in the city have been active with City Harvest.

Salt Hay goes to city harvest.

Green thumb is tending to the courtyard area with city view apts.

7.         Bees (Carolyn )

4 new hives…. Each box has 15,000 bees and a queen from Georgia.

Got them in boxes, Queen had her own box so others could get used to her smell.

Queen comes out of box tomorrow. Hopefully go right to her hive to start making babies.

6 hives total….. 2 hives have lots of babies.

We lost 2 hives during the winter. Bees get in cluster to keep warm during winter… when hives was opened, the cluster            was on 1 side, not in middle where honey is. Bees tried to protect queen and didn’t get to honey. So they died…. Hopefully we’re off to a good start with new hives. Can’t open hives unless it’s 60 degrees…. If you’d like to learn bee keeping, let Carolyn know…..

8.         Special Topics:  The Waiting List

There are names that go back to 2009 on the list….There are 10 to 20 names still in the area and interested in a plot. Reengineering the list? First in, first out process now… looking for possible changes to wait list…. Give us general ideas about changing the list process. Comment: anyone want to lead the charge? Lottery? No open plot in 2 years. Most want to keep the list and go down the list when there is a plot available.

Comment: lack of turnover is a good thing. Why fix it if it’s working?

Vote taken to keep current system in place was unanimous.

9.         Gardener’s Using Patio for Gatherings

Recently the topic has been raised of gardener’s use of the garden, particularly the patio area, for personal gatherings. There has been interest for use this summer.

Request from Pam to have gathering of friends in late May… fish boil for her friends.

Pam: Will leave it as good as we found it. Will take garbage out on Thursday. Will ask for donations to garden as a fundraiser……  will be 50 to 75 people max.

Comment: Will there be a porto john? Compost toilet can’t hold that many people in short period. Liability? Event insurance? Does our parent organization cover this? No insurance ever during our own events…..

Question is much bigger that just this 1 event. How many events a year should we hold?

There is too much controversy…. May 25 is Pam’s event….. Jared’s event was successful and raised us money…

No political event in garden…. Not a fundraiser, says Pam.

Mario Lanza Park is another alternate solution with a permit.

We need to set up procedures if we have personal events in garden.

Comment: Garden is about gardening….. not a recreational place, but a garden to enjoy.

Comment: We all respect the space, why can’t we do a case by case event?

Pam: Up to garden members to decide.

Vote: executive committee should figure out the insurance issue.

Party needs to have a potty and a donation to the garden…..

Resolution:  Majority voted YES to party. 4 voted NO.

10.       Community Gardens Day (Proposal letter below)

“The  Neighborhood Gardens Trust (NGT) whose mission is to acquire and preserve community gardens and shared open space in order to enhance the quality of life in Philadelphia neighborhoods, would like to invite you and your garden to participate in celebrating COMMUNITY GARDENS DAY on June 21,2014.

Gardens bring a multitude of benefits to a community including: nutritious food, healthier lifestyles, exercise and connections to your fellow neighbors.  We want to rejoice and celebrate that community gardens and neighborhood pocket parks are essential to the fabric of any city and especially OUR city, Philadelphia.

Please join us on June 21st as we welcome residents of the City to explore and appreciate all your efforts, ideas and hard work by sharing your garden with others that day.

The plans for the event are that participating gardens would be open to the public from 10AM to 3PM with at least one gardener present. Much like POST (Philadelphia Open Studio Tours) where artists welcome the public into their studios throughout the day, we will be reaching out to city residents and offering them the opportunity to visit their local garden, where a range of activities could be happening. These activities could include:

  • Something you already do, such as weeding or a garden work day
  • Tours through the garden
  • A special activity you could use extra hands with (such as grouting a mural/mosaic)
  • Working a City Harvest plot with volunteers
  • A Demonstration/workshop (such as planting, passive composting, or pruning)
  • Host a Make Music Philly Day artist (
  • An arts & crafts activity for kids
  • Have resident “experts” be available for Q&A
  • Host a BBQ or just a hang-out for neighbors

If you are interested in participating on June 21st 10am to 3pm and will be hosting an activity, please register your garden at Registration is open until FRIDAY, May 2nd, so register soon. We are excited to celebrate the importance of your garden to your city, your neighborhood, and you! Invite your friends, neighbors, and the public to learn more about gardening or your community garden,

Thank you for your participation and we will be in touch.


Eileen Gallagher

Neighborhood Gardens Trust

11.       Event Proposal from Queen Village Clean and Green Committee on Thurs. June 12,  7-10pm

Proposal: The Queen Village Clean and Green (C&G) committee would like to host its annual community event at the Queen Village Community Garden. In the past, the committee has hosted an informational fair at the Weccacoe Park each June during the day. This year, the committee has decided that an event at the community garden hosted in the evening would best serve the mission of the committee to bring sustainability to all neighbors in Queen Village through creating an inviting, social evening in a beautiful space that represents an element of sustainability in the neighborhood. We hope neighbors will enjoy the evening, become familiar with the committee and want to join or help the committee in the future.


We would like to invite individuals who might be able to help complete sustainability-related projects in the neighborhood in the future, i.e:

  • Councilman Squilla
  • Water Commissioner Howard Neukrug
  • Mayor’s Office of Sustainability Director Katherine Gajewski
  • PHS Director of Sustainable Communities Glen Abrams

We would also like to invite neighbors to mingle and discuss topics related to sustainability and the neighborhood. We propose charging a ticket fee for the event to manage the quantity of people and to give the event credibility. The guest limit would be 100 people, but we can negotiate that with the garden.  We propose limiting access to garden plot areas if there are concerns among gardeners.  Food and drink would be from local purveyors, e.g. Yards Brewery, Kennett Restaurant, etc.

75 tickets will be sold, with 15 to 20 invited guests.

12.       Rev. Trimble moved to 15th street and gave up his plot….

Adjourned at 8:01pm. Next Meeting Monday May 12 at 7pm in the garden.

Agenda, 12 May 2014

Friday, May 9th, 2014

7:00 pm In the Garden


1.  Meeting Introduction and Approval of Previous meetings minutes (John – 1 min)

2.  Heifer Fund and Reverend Trimble’s Card & Donation (John – 3 min)

3.  Treasurer’s Report (John – 3 min)

4.  President’s Report (John – 10 min)

     a.   Garden Council Meeting Report

           -  Objective 1: Reducing food waste

           –  Objective 2: Clean and maintain West Side of Garden.

     b.   Date for BBQ – Never too early to start planning.

5.  Vice President’s Report (Thom – 5 min)

     a.   First Inspection Summary

     b.   Upcoming Clean up – Timing & Key Tasks

     c.   Water Report 

6.  Committee & Misc. Reports:

      a.   City Harvest (Ed – 3 min)

      b.   Bees (Carolyn – 3 min)  

7.   Special Topics

      a. Lawn Furniture – Who donated to garden?  Unfortunately, there is no place in the garden for it and concern that cushions will get  water logged and chairs not used.   If no takers for furniture we will put on curb for pick-up.  (John – 2 mins).

      b. Community Garden Day – Saturday June 21st.  Opening our gates for guests.  Call for coordinator, guides and anyone interested in giving a presentation?  (John – 5 mins).

      c. Maintenance expenditures – Additional maintenance projects were discussed at Council Meeting.  Proposal for expenditures not      previously appropriated for in Fall 2013 will be presented, discussed and voted on (John and Thom – 10 mins).

8.   Q & A (10 min)


Agenda, 7 April 2014 (7 pm in the Garden)

Tuesday, May 6th, 2014

1. Meeting Introduction (John – 1 min)
2. Approval of Minutes (John – 1 – min)
3. Treasurer’s Report (Suzanne – 5 min)
4. President’s Report (John – 5 min)

a. Executive Committee Meeting
b. Do We Want to Order Salt Hay?
c. Garden Council and Row Captains

5. Vice President’s Report (Thom – 5 min)

a. Inspections in 2014 and First Inspection
b. First Full Clean up
c. Water Report

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Bees (Carolyn – 3 min)

7. Special Topics

a. Waiting List – Possible vote on change of current list practice vs. alternative (John – 10 min)
b. Gardeners Using Patio for Gatherings
Recently, Pamela Barnet has requested use of the garden for a gathering towards the end
May. Proposal for event will be presented and discussed. (John/Pamela – 5 min).

8. Q & A (10 min)

Next meeting (Third Mtg of Season): May 12, 2014, 7:00 pm at Garden