Introduction
Approval of the Minutes
- Minutes from September were approved
Treasurers Report
- $2,809.00 Rev
- $ 732.40 Exp
- $5,494.53 Ending Balance
Committees
- Bees Committee – Feeding the bees with sugar water. The Revenue exceeded the Expenses this year by quite a bit.
- Share the Harvest Committee
o September 1,282 pounds thus far.
o Use Yellow Flags to identify produce you want us to pick
o Leave extra produce in gazebo if you pick it and want to donate
- Arbor Committee – Chipping the brush pile for wood chips, we may need your help bringing the branches to the gate so the chipper guy can get to them easily. Watch your email for a call to help.
- Nominating Committee – the website has a chart with the job descriptions on it. Please submit your comments to Jed.
- BBQ Committee – no report
Holiday Party
- The holiday party is on December 14 – IT IS A WEDNESDAY- PLEASE NOTE THE DAY OF THE WEEK!
Other Business
- Clean Up – 9AM to 11AM is the time on Saturday October 17, 2011. NOTE THE TIME.
- Water – Turn off will be November 2, 2011
- Plot Changes – If you want to change plots, please email Marcy Hasbrouck
Dues Increase Discussion (No Vote was taken) –
§ The charge was to present the Financials, they have been prepared
§ A request was made by Carolyn to keep the meeting within the rules of the Member meetings.
§ Purpose of the Dues – Deirdre Crowley led a discussion to help clarify the collective thinking
o Privilege
o Commitment
o Moneys for unforeseen expenses and emergencies
§ A pay it forward fund for a rainy day
o Maintenance, Repair, Function
§ i.e. Water, Bees, Chips, Electricity, Structure
o Seed Money for events and fund raisers
§ Dues vs. Donations/Grants/Fundraisers – so, what percent do the dues pay and what is the risk of not getting the other money.
o NGA and City Activities Grants are both at risk this year.
Financials (Five Year Review) & Dues Increase
§ Pauline reviewed the approach to the financial analysis
§ LOTS of discussion about sliding scale dues, some expressed preference to keep increases minimal
§ Very obvious that revenue is at risk and that if we keep dues the same we need to be aware that there may be a gap of some undetermined size.
§ Because we did not have a quorum, and some gardeners felt the need for additional information, we will have to wait to study further.
§ A committee to analyze Dues Increase was suggested, Deidre will head the committee.
- Members present voted to run overtime to complete the discussion on membership dues increase. UNFORTUNATELY there is not a quorum so we can’t vote. Meeting ran over.