Archive for October, 2013

Minutes: 14 October 2013

Monday, October 21st, 2013

Southwark Queen Village Community Garden Minutes
14 October 2013
At Settlement School
September Minutes Approved

Treasury Report
• General Fund – $8420
• Emergency – $2000
• Activity Grant – $1600
• Monthly Highlights: Net honey profit was ~$2482, Net BBQ profit was ~$1521
• Comments: The activities grant is likely able to be moved into the general fund. Receipts that the garden currently has in their possession can likely qualify for the grant allowing us to withdrawal from the Activities Grant Fund and deposit to the General Fund retroactively.
• Comments: Jean sent details to Deidre.
• Comments: Budgeting has started for 2014 – BE PREPARED FOR A VOTE AT NOV MEETING

Tree Porposal
• Detailed proposals were presented to care for the orchard and other trees in the garden by Carolyn Scott. There was a request to consider funding the work. The garden members moved to authorized a cap dollar value for the work and allow a sub committee (led by Carolyn) determine the best combination of efforts for the value of the funds. $1500 was the cap authorized in the member vote.

Presidents Report
• An offer to arrange Salt Hay was made to the garden for winter cover. There were 9 interested. John to have Cyndi follow up with arranging formally the order.
• A request for a coordinator of the Holiday Party – Leslie Brown volunteered. It was mentioned that Monday’s are best at our usual Swedes location.
• If you have attendance questions see John Ventri – be reminded of minimum attendance requirements at the garden. Five Clean Ups (or 10 total hours) and attendance at Five Meetings. If you are unable to attend a Clean Up, please seek out duties on the back of the shed door and sign off to account for your date and hours of effort so that you can get credit against Clean Up hours.
• Nomination for Officers – Jed will reach out to candidates before 1/1/2014.
• BikeShare is investigating installation of a bike rack system in front of the garden. More information will be provided if our site is down selected for final approval to determine if the garden will be impacted negatively.
• Please note the great article in the QV Crier from Tom H on the Honey House.

Winter Trash
• Effective after the watering season, there will be a separate winter trash committee formed to ensure trash is taken to the curb on Thursdays. Ed, Janice, Tom H, and Ted immediately volunteered to join the temporary sub committee. THANK YOU!!

Committee Reports
• City Harvest

o Extra Produce, please place flags near plant for harvest committee to pick on Mondays.
o YTD total is 1066# vs 2012 1185#
o There will be construction supplies arriving to repair the raised bed structure.
o The hoop house is being repaired for winter installation and growing.

• Water

o Good News – YTD 38000 gallons versus last year 79000 gallons – due to rain fall this year.
o The garden received a letter on 9/18 with a ~$3300 balance since spring of 2012. It is believed that this is negotiable and more work will be done before final terms are reached on the outstanding run off and usage charge issues.

• Bees

o Three strong hives and one weak hive remain for over winter.
o 2014 will begin with three new hive purchases for $300 but those new hives will not produce honey in the first year. Therefore 2014 honey revenue is projected to be much lower than 2013.
o Honey Sales – Barbara Seiple has just a few jars left and then we’re DONE.

• BBQ – Not much to say except THANKS to Brian and all the helpers. It was a superb event.
• Children’s Garden – no activity

Agenda: 14 October 2013 (7pm at Settlement Music)

Thursday, October 10th, 2013

1. Meeting Introduction (Cyndi)
2. Approval of Minutes (Cyndi)
3. Treasurer’s Report (Deirdre)

a. Committees: Budget Requests for 2014 Deadline
b. Consideration of the Bartlett Tree Experts Proposal (Carolyn – 5 to 8 min)

4. President’s Report (Cyndi)

a. Order Salt Hay?
b. Holiday Party Volunteers

5. Vice President’s Report (John)

a. Attendance for 2013: Cleanups and Meetings
b. Clean up
c. Exec comm search effort

6. Committee & Misc. Reports:

a. City Harvest (Ed – 3 min)
b. Water Report (Thom – 3 min)
c. Bees (Carolyn – 3 min)
d. Garden Trash Removal to Curb during Winter (Carolyn – 3 min)
e. Kid’s Lab (Don – 3 min)
f. BBQ Results (Shanna – 3 min)

7. Q & A

Next meeting (Final Mtg of Season): November 11, 2013, 7:00 pm at Settlement